Executive Workflow Specialist

Executive Workflow Specialist

This position requires an active Secret clearance.

Position Summary:

We are seeking an Executive Workflow Specialist to join a high-performing four-person Enterprise Workflow team supporting the Command Staff and over 2,200 military, civilian, and contractor personnel within the Air Force Civil Engineer Center (AFCEC) at an Executive-level. This is not a passive administrative routing or message-forwarding position. Operating in a high-tempo enterprise Civil Engineering environment, you will actively and equally contribute to the AFCEC Task Management program with approximately 250 active tasks and 800+ complex communications on a monthly basis across both unclassified (NIPRNet) and classified (SIPRNet) networks. We are seeking a sharp Executive-level professional with experience in government staff work, that possesses contextual intelligence to analyze complex tasks, and ambiguous requirements. Ability to read between the lines and directly serve as Action Officer (AO) for the Commander, Deputy and Executive Officers. Additionally, AO role assignments for general tasking for the seven program offices. Each team member generates analytical workflow metrics through raw data pulls from Enterprise Task Management Software Solution (ETMS2), a Commercial Off-The-Shelf (COTS), cloud-based Software-as-a-Service (SaaS) business application used to manage tasks, correspondence, and staff actions. Each team member equally executes contract deliverables, communicates with Stakeholders and performs the following key responsibilities on a regular, rotational and/or on as needed basis.

Compensation & Benefits:

Starting Salary Range for Executive Workflow Specialist: Pay commensurate with experience

Benefits That Set Us Apart

When considering your next opportunity, compensation is only part of the picture. We offer a benefits package designed to invest in your future and support your life outside of work. Highlights include:

Up to a 6% 401(k) company match to help you build long-term financial security

Paid time off as part of our comprehensive benefits package, so you have the flexibility to rest, recharge, and enjoy what matters most

Medical, dental, and vision insurance, plus prescription drug coverage

Basic life and AD&D insurance, with supplemental life options

Short-term and long-term disability coverage

Paid holidays

Employee Assistance Program (EAP)

Flexible Spending Account (FSA) and Health Savings Account (HSA) options

Professional development, training, and certification support

Voluntary benefits including accident, critical illness, and identity theft protection

Because taking care of our employees isnt just a promise, its part of who we are.

Benefits are subject to change and eligibility requirements apply.

Essential Functions, Duties & Responsibilities:

Includes the following:

Contextual Intelligence: Review inbound and/or outbound tasks for programs equities, analyze for applicability, assign appropriate office of primary responsibility (OPR), send task summarization and instruct technical task actions/requirements.

Command and General Task Action Officer: Serve as an AO on Command Initiative taskings from creation to execution for Commander, Deputy and Executive Officer.

Enterprise Level Quality Assurance & Quality Control: Conduct technical assessments on task response packages prior to Command review and coordination by checking for accuracy, completeness, relevant eSSS discussion, organized package contents.

Stakeholder Engagement: Inform, action and advise Command staff and internal/external Stakeholders on task management program and operational planning with regards to high-visibility Congressional inquiries, IG Inspections, GAO Audits, Awards and Personnel tasks.

High Volume Communications/Engagements: Manages a high-volume correspondence via ETMS2, Outlook, and MS Teams for information-sharing matrix.

Process Improvement, Training Educator & Business Rules Development: Help develop and refine organizational business rules to optimize enterprise workflow efficiency.

Perform other job-related duties as assigned.

Supervisory Responsibilities:

No supervisory/management authority

Basic Qualifications:

Bachelors degree in associated field or equally transferrable field with a minimum of five (5) years of experience in office administration, task management, and Air Force and/or DoD technical writing

Security Clearance: Active DoD Secret Security Clearance (must possess current adjudication and be eligible for immediate Common Access Card (CAC) issuance and NIPR/SIPRNet access on Day 1 of contract performance).

Critical Thinking & Bureaucratic Navigation: Demonstrated ability to adaptively learn, navigate complex multi-level bureaucratic matrices, and translate ambiguous verbal or high-level written guidance into structured, actionable workflows.

Writing & Standards: Exceptional executive and technical writing skills; demonstrated mastery of DAFH 33-337, The Tongue and Quill, AFMAN 33-326, Preparing Official Communications, and DoD 5110.4-M, Manual for Written Material correspondence management standards.

Adaptive Learning: Ability to take verbal direction; without written instruction.

In-Person Reporting: Ability to report to work in-person daily at government site and contract site on a scheduled basis.

Expanded Core Hours: On an as-needed basis, availability to work extra core hours (1-2 hours) to ensure required tasking and email correspondence are actioned within 24hours before logging off.

Pre-Employment: Must pass pre-employment qualifications of Cherokee Federal.

This position requires a Common Access Card (CAC), the ability to pass the U.S. Department of Defense (DoD) clearance to acquire a Common Access Card (CAC).

This position requires an active Secret clearance.

Prolonged periods of sitting at a desk and working on a computer; may occasionally require standing or moving about the office for extended periods.

Must pass pre-employment qualifications of Cherokee Federal.

Preferred Qualifications:

Technical & Analytical Skills: Mastery of MS Office (Advanced Excel data manipulation, PowerPoint briefing design, Word, Outlook), MS Teams, SharePoint, and Adobe Acrobat Pro.

Work Environment Perfence: Executive experience supporting US government clients, DoD or Corporate environments is preferred.

Work Environment:

Work is performed primarily in a climate-controlled environment.