Highly organized with the ability to prioritize effectively
Proficient with technology and open to using AI tools
Adaptable to changing timelines and circumstances
Collaborative across all organizational levels
Skilled in managing multiple tasks with attention to detail
Responsibilities
Support team administration tasks such as onboarding and travel booking
Organize and coordinate virtual and in-person meetings
Manage schedules and calendars across different time zones
Assist with communications and staff engagement activities
Prepare meeting materials and briefing packages
Benefits
Opportunities for professional growth and development
Supportive team environment
Flexible working options when possible
Inclusive culture that values diverse backgrounds
Access to AI tools for enhanced efficiency
Full Job Description
Key responsibilities
Can you help make things run smoothly? Are you a strong and proactive communicator?
We are looking for an Executive/Team Assistant to: • support team administration, including access rights, onboarding, travel booking, processing invoices, etc. • organize and coordinate virtual and in person meetings • manage schedules and calendars across time zones • assist with communications and staff engagement activities • help prepare meeting materials and briefing packages
The team
You'll work as part of the Group Legal team in Chicago, supporting the Head of Legal AM Americas and other asset management lawyers in the Americas region. You will also work with Group Legal and business colleagues in other divisions and regions.
Your skills and experience • strong written and verbal communicator • organized and able to discern what is truly important from what isn't • proficient with technology and willing to embrace available AI tools • able to adjust when timelines or circumstances change • collaborative and able to work across all levels of a large organization • capable of managing multiple tasks/projects while maintaining attention to detail
How we hire
We may request you to complete one or more assessments during the application process. Learn more
Salary information
The indicative gross base salary range as a full-time equivalent role: • United States - Illinois - Chicago min USD 86000 - max USD 105000 /annum
The expected salary for this role will be determined by relevant factors which may include but are not limited to, role-required experience, qualifications, education, location and skill level. UBS offers a range of competitive benefits and for further information, please visit ubs.com/employee-benefits. We may, at our sole discretion, provide additional variable compensation or awards.
Join us
At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We're dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That's why collaboration is at the heart of everything we do. Because together, we're more than ourselves.
About UBS
UBS Group AG is a Swiss multinational investment bank and financial services company founded in 1862 and headquartered in Zurich, Switzerland. UBS is one of the largest and most respected financial institutions in the world, with a presence in over 50 countries. The company offers a wide range of financial services to its clients, including wealth management, investment banking, asset management, and retail banking. UBS is committed to providing its clients with innovative and effective financial solutions that meet their unique needs and goals.
