Executive Support Supervisor - Community Corrections

Salary: $34.62 - $57.83 Hourly
Location : Government Center, MN
Job Type: Regular Full-Time
Department: Community Corrections
Opening Date: 09/28/2026
Closing Date: 10/12/2026 11:59 PM Central
FLSA: Exempt
Hours of Work: 8 a.m. to 5 p.m. Monday through Friday
Union: Non-Contract

Minimum Qualifications of Education and Experience
Expected starting salary is $34.62 to $46.23. Full salary is $34.62 to $57.83

Bachelor's degree from an accredited college or university in Business Administration or related field and one (1) year of experience in a similar position as listed in the work functions

OR

Associates degree from and accredited college in business, administrative assistant or related field and three (3) years of experience in a similar position as listed in the work functions.

OR

Combination of education and experience equivalent to five (5) years of experience in a similar position as listed in the work functions.

Regular and reliable attendance is a necessary component of job/position. Individuals required to use County vehicles and equipment must have a valid driver's license and be free of any major traffic violations for the last three (3) years.

Nature of Work

Under general supervision, provides general administrative assistance to the Director and Associate Director of Dodge & Olmsted Community Corrections, carries out special projects, assists in handling internal communications and serves as a liaison to other departments. Creates and makes changes to department plans, policies and strategies as part of the management team; assists in the development of internal procedures and systems to increase the overall efficiency of the administration of service delivery. Supervises administrative support staff and coordinates supportive services across the two County jurisdiction. Oversees administrative programs, policies and procedures.
Examples of Work

• Leads individuals and teams, builds and maintains engagement, and nurtures a culture of growth to promote a work environment where every employee can reach their full potential.
• Recommends hiring, promotions, and assignments for team members, and provides regular and timely feedback. Manages employee performance, documentation, and disciplinary actions.
• Researches, analyzes data and provides relevant information and materials required to facilitate administrative management decisions and may make recommendations.
• Acts as liaison and department representative for other agencies and County departments in two County office locations.
• Schedules, coordinates and facilitates meetings, conferences, and events. Creates and coordinates agendas and materials for the Director and/or Associate Director. Attends meetings with the Director and/or Associate Director and keeps detailed records of meetings including minutes. Maintains calendars for senior management and makes travel arrangements as necessary.
• Develops, recommends changes and implements efficiencies to internal policies and procedures to facilitate the functions of the department.
• Develops and maintains records, files, polices and manuals for the department. Applies records retention and destruction procedures.
• Creates correspondence, presentations, compiles reports and other communications on behalf of the Director, Associate Director, and/or department.
• Creates and makes changes to department plans, policies and strategies.
• Serves as the initial point of contact for non-routine inquiries from agencies, other departments, and members of the public requiring information or assistance from the department.
• Coordinates the purchasing of supplies and equipment. Evaluates invoices, approves payments and monitors budget expenditures.
• Coordinates fees collection and monitors adherence to related policies.
• Manages department-specific data systems and programs and oversees staff compliance around data access rules and facilitates necessary audits.
• Oversees the delivery of administrative services that support our probation work including supervising staff who provide those direct client services.
• Collaborates with Courts, County Attorney, Law Enforcement, Social Services to streamline functions between departments especially as it relates to our technologies, our administrative processes and the probation support programs.
• Plans and coordinates the flow of work through Corrections Support Services.
• Provides basic computer and office equipment technical support to department users.
• Serves on various committees and represents the department as assigned.

Knowledge, Skills and Abilities

• Thorough knowledge of department programs, policies, procedures and nature of business
• Thorough knowledge of office practices, procedures and equipment
• Skill in collaboration and establishing strong collegial relationships and managing conflict effectively
• Skill in the use of basic business math
• Skill in the preparation of correspondence and reports
• Skill in the use of computers and technology
• Skill in verbal and written communication
• Knowledge of criminal justice system and related best practices
• Ability to understand and follow complex oral and written instructions
• Ability to perform moderately complex administrative tasks and to plan and organize work efficiently
• Ability to effectively relate to and communicate with a wide range of individuals
• Ability to effectively gather, analyze and explain information clearly, correctly and accurately
• Ability to make decisions in accordance with precedents and regulations and to apply these to work situations
• Ability to maintain complex records and to prepare detailed reports
• Ability to research and assess technological advances in office systems and record keeping
• Ability to maintain confidentiality
• Ability to manage a budget
• Ability to work on multiple projects concurrently
• Ability to supervise staff and conduct performance evaluations
• Ability to adapt to changing circumstances, think independently and communicate effectively

Persons with disabilities: the above is a general listing of job duties. Essential and non-essential functions may vary by individual position. Reasonable accommodations may be available for both essential and non-essential job duties.

Physical Demands and Work Environment: In compliance with Americans with Disabilities Act, the following represents the Physical and Environmental Demands:

Function:

24% or Less

25% - 49%

50%-74%

75% or more

Office environment
X

Sitting, standing
X
Walking, reaching, handling

X
Pushing up to 20 pounds

X
Lifting up to 10 pounds

X
Repetitive hand movements, typing/data entry
X
Talking, hearing
X
Operate vehicle

X
Close vision, accommodation
X
Distance and color vision, depth perception, field of vision

X
Sedentary (exert up to 10 pounds of force)
X

Light effort (exert up to 20 pounds of force)

X

• This is a Rochester, MN based position and is not remote eligible at this time.
• International relocation or international remote working arrangements (outside of the US) will not be considered.
• Applicants for this position must be currently authorized to work in the United States.
• Olmsted County does not sponsor applicants for this position.

Provisional employees are eligible for benefits if employment is projected to be 12 months or longer and work at least 40 hours per pay period.

This document is a brief Summary of Benefits for Olmsted County Employees on the Paid Time Off Program.

Paid Time Off
Employees over .5 FTE accrue Paid Time Off (PTO) based on their length of service as follows:

First year to 5 years of service - accrue up to 23 days
6 to 10 years of service - accrue up to 25 days
11 to 15 years of service - accrue up to 27.5 days
16 to 20 years of service - accrue up to 30 days
21 to 26 years of service - accrue up to 32.5 days
Over 26 years of service - accrue up to 35 days

Employees begin accruing PTO on their first day of work and can use it as soon as accrued with supervisor approval.

Flexible Time Leave
All regular, full-time employees and part-time employees who are scheduled to work at least twenty (20) hours or more per week on an ongoing basis shall receive up to 28 hours (prorated by FTE) of paid FTL at their regular base pay each calendar year.

Commencement of Employment # of FTL Hours
Between January 1 and June 30 28 Hours
Between July 1 and August 31 16 Hours
Between September 1 and November 30 8 Hours
Between December 1 and December 31 0 Hours

Paid Holidays
Olmsted County recognizes the following legal holidays:
New Year's Day, Martin Luther King Jr. Day, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve (4 hours when December 24th falls on a Monday - Thursday only), Christmas Day

Employee Health and Insurance Benefits
Health, Dental, Vision, Basic Life, Health Care Spending Account and Dependent Care Spending Account benefits become effective the first of the month following 30 days of employment.

Health Insurance
The self-insured Olmsted County Employees' Health Plan is administered by Medica. Under the plan, eligible employees and their dependents have access to all providers in the Medica Health Plan Solutions network,
including Mayo Clinic and Olmsted Medical Center.

The plan offers a comprehensive preventive care program to help protect the health of employees and their dependents, 80% co-insurance on most services (after deductible) and access to Nice Healthcare, which offers no-cost virtual and in-home appointments, labs, x-rays, and more.

There is a base in-network deductible of $1,500/person, $4,500/family with the opportunity to earn a reward to lower the deductible to $500/person, $1,500/family. The in-network out-of-pocket maximum is $3,000/person, $6,000/family for those who earn the reward.

Coverage is available for employees and their eligible dependents.

The monthly rates for healthcare coverage are as follows:

Health Insurance Rates
Single health coverage monthly cost to the employee is $110.00 per month or $55.00 per pay period. Employee Plus Children monthly cost to the employee is $500 per month or $250 per pay period. Employee Plus One coverage monthly cost to the employee is $546.00 per month or $273.00 per pay period. Family coverage monthly cost to the employee is $690.00 per month or $345 per pay period.

Nice Healthcare
Nice Healthcare is an additional healthcare option for employees on our health plan. The plan includes virtual and in-home care, primary care, convenient medication delivery, lab work and diagnostics, and comprehensive family care. There is no premium to the employee. Coverage is available for employees enrolled in the health plan and their eligible dependents (even if not enrolled in the health plan).

Prescription Drug Plan
The Olmsted County Employees' Health Plan prescription drug benefit is part of the health plan and is administered by Alluma. Covered prescriptions are based on the Alluma Advantage Formulary. The plan contracts
with Express Scripts to provide a national network. This allows members to receive prescriptions conveniently at home, or across the country, for the same co-insurance amount. Prescription co-insurance is 25% or 40%
depending on whether the prescription is formulary or non-formulary, with the opportunity to lower co-insurance through mail order. Prescriptions are subject to minimum and maximum charges. Both retail and mail order
prescriptions apply toward an annual $2,400/person or $4,800/family out of pocket limit.

Dental Insurance
The Olmsted County Dental Plan is self-insured and administered by Delta Dental. Coverage includes Diagnostic & Preventive Services - 100%; Basic Services - 80%; Major Restorative Services - 50%; and Orthodontics - 50%. Lifetime maximum for Orthodontics is $1,500 per eligible dependent child. Diagnostic and Preventive Services do not apply to the yearly individual maximum benefit of $1,500. There is a $50 deductible per family member per year, with a maximum of $150 per family. The deductible does not apply for Diagnostic and Preventive Services.

Coverage is available for employees and their eligible dependents.

Single dental coverage monthly cost to the employee is $14.00 per month. Employee Plus One coverage monthly cost to the employee is $25.00 per month or $12.50 per pay period. Family coverage monthly cost to the employee is $56.00 per month or $28.00 per pay period.

Life Insurance
The County paid Basic Life Plan is group term guaranteed issue life insurance up to two times employee's annual salary rounded to the nearest $1,000 to a maximum of $300,000. Olmsted County pays 100 percent of enrolled dependent coverage costs for the following life benefits:

Spouse: