Job Description: We are seeking a highly organized and proactive Executive Relations Manager. The Executive Relations Manager enables organizational success by supporting the Executive Director, Board of Directors, and staff. This position combines key qualities of chief of staff, board liaison, and executive assistant roles, working seamlessly behind-the-scenes with the Executive Director to accomplish both strategic and tactical/operational needs. The ideal candidate must be a highly skilled communicator and adept at proactively anticipating business needs, solving problems, and enabling success. Denver, CO area candidates preferred. This remote position directly supports the Executive Director in the Mountain Time Zone. Candidates must have the flexibility to adjust their working hours to accommodate MT schedules, meetings, and deliverables.
Responsibilities:
BOARD LIAISON/CORPORATE SECRETARY
• Drive strong and effective relationships with Board of Directors across the lifecycle of a board member through superior communications including onboarding, board meetings, committee meetings, off-boarding, and more
• Keep Board of Directors informed and educated in a proactive and timely manner, serving as a key contact and organizational resource for board members at all times
• Serve as an on-site logistical resource during all in-person and virtual board meetings and committee meetings
• Maintain corporate documents and governance records including board terms chart, committee roster, bylaws, board manual, minutes, elections, voting resolutions, and more
STRATEGIC SUPPORT OF EXECUTIVE OFFICE
• Positively represent the office of the Executive Director to a wide variety of stakeholders both internal and external with strong communication skills
• Draft emails, communications, slide decks, reports, and more for Executive Director
• Lead planning and execution of high priority meetings including board, committee, and staff meetings to include managing meeting logistics such as hotel contracts, hotel reservations, meeting space requirements, F&B contracting, and communications to relevant parties
• Develop agendas and create resources in collaboration with Executive Director/Leadership Team for staff meetings and board/committee meetings
• Provide support for strategic and business planning, including building and maintaining key documents
• Report regularly on organizational progress toward strategic and enterprise/business goals
• Help foster alignment across executive team and staff
• Act as strategic thought partner and support to Executive Director
• Manage budgeting process for Executive Office and provide input on overall organizational budget
• Proactively manage priorities for the Executive Director including upcoming travel, meetings, and identify and fill gaps as needed
• Create and refine processes to drive efficiency in the Executive Office
• Support the Executive Director on other projects and/or priorities as assigned
ADMINISTRATIVE SUPPORT
• Assist in maintaining calendar and scheduling meetings for the Executive Director including virtual biweekly staff meetings
• Make travel arrangements, event registrations, expense reports, and other support as needed for the Executive Director and/or Leadership Team
• Perform other administrative tasks as assigned
Requirements:
• Bachelor's degree in a related field (e.g.: business, communications, or similar); or related/comparable work experience.
• At least 5 years of experience in an Executive Business Partner, strategic Executive Assistant or Administrative Assistant, internal or external communications, or similar role
• Experience working as a true business partner to senior leadership
• Experience working with a Board of Directors preferred
• Positive, collaborative, supportive team player with a flexible/adaptable style and can-do attitude
• Extreme attention to detail and highly organized
• Comfortable with a support role behind the scenes working to make foundation life flow smoothly and efficiently
• Political and interpersonal savvy, able to inspire trust and operate with confidentiality
• Highly effective oral and written communication skills
• Comfortable operating with ambiguity and with competing priorities; able to seamlessly multitask, prioritize, and meet competing deadlines
• Proactive self-starter and problem solver able to take initiative in a fast environment
• Able to operate effectively between the big picture strategy and tactical day-to-day
• Highly proficient with and quick learner of new technology
• Highly proficient in Microsoft Office Suite including PowerPoint, Excel, Word, and SharePoint and with CRM software
• Able to work effectively and independently in a remote environment
• Ability to travel up to 25 days per year.
If you are highly motivated and are interested in this opportunity, we encourage you to apply today!
