About the role:Higgsfield AI is seeking an Executive Personal Assistant to provide high-touch, hands-on support to our CEO across travel, personal logistics, and day-to-day administrative needs.
This role is focused on personally managing the details that keep the CEO's travel and day-to-day logistics running smoothly, from visas and flights to meals, luggage, transportation, reservations, and last-minute changes. Success in this role requires exceptional attention to detail, strong judgment, high availability, and a willingness to handle logistics directly from start to finish.
The role requires significant travel and availability. This role reports to the Chief of Staff / Strategic Initiatives and works closely with the broader Office of the CEO.
What you'll do:- Provide hands-on day-to-day travel, personal, logistical, and administrative support to the CEO.
- Personally manage complex domestic and international travel, including visas, flights, hotels, airport services, ground transportation, multi-city itineraries, and last-minute changes.
- Plan ahead for each destination, including routes, meeting locations, restaurants, transportation timing, and other practical details.
- Travel with the CEO and make sure each trip runs smoothly, including check-ins, meals, luggage, clothing, drivers, security coordination, and changing plans as needed.
- Handle personal logistics and errands, including restaurant reservations, gifts, swag, family travel coordination, and other last-minute needs.
- Coordinate closely with the CEO's spouse, family, Chief of Staff, and broader Office of the CEO when logistics or plans change.
- Personally execute requests end to end rather than outsourcing or delegating them to travel agencies, concierge services, or other assistants.
- Track expenses carefully and ensure timely, accurate reconciliation and follow-up through Ramp and other finance tools.
Requirements:- 5+ years of experience providing executive, principal, family office, or similarly high-touch support.
- Fluent Russian and English.
- Strong experience personally managing complex international travel, including visas, multi-city itineraries, and last-minute changes.
- Willingness and ability to travel extensively, including international trips and stretches of up to three weeks away at a time.
- Strong judgment, attention to detail, and the ability to anticipate needs and solve logistical problems quickly.
- Comfortable personally executing detailed administrative and logistical tasks without relying on further delegation or outsourcing.
- Calm, discreet, resourceful, and highly responsive under pressure.
- Strong written and verbal communication skills and comfort communicating directly with vendors, family members, internal teams, and external partners.
- Strong cost awareness and disciplined expense management.
- Collaborative and transparent, with the ability to work closely with a Chief of Staff and broader executive support team.
- Must be based in San Francisco or within reasonable commuting distance and able to work fully in office whenever the CEO is in San Francisco.
- Compensation & Benefits
- We offer a competitive and thoughtfully structured compensation package designed to align with impact, experience, and long-term growth.
- Base Salary: The anticipated salary range for this role is $110,000 - $175,000+, depending on experience, skills, scope, and location.
- Equity: In addition to cash compensation, employees are eligible to participate in the company's stock option program and share in Higgsfield's long-term growth.
- Benefits: We offer a comprehensive benefits package designed to support employees professionally and personally, including medical, dental, and vision insurance, a competitive 401(k) retirement plan with company matching, and additional benefits and perks.
- The opportunity to work on ambitious AI products alongside a highly experienced, fast-moving, and international team.
- Significant ownership, direct impact, and opportunities for professional growth as the company scales.
