Executive Operations Specialist

Executive Operations Specialist with a Secret security clearance to support KPS and our government customer in Washington, DC. Benefits include medical, dental, and vision insurance, 401(k) retirement plan, paid time off, paid parental leave, life and disability insurance, flexible spending accounts, commuter benefits and tuition reimbursement. We are seeking an accomplished Executive Operations Specialist to provide the highest caliber of executive administrative and operational support to the Chief Operating Officer (COO) and Division Deputy Directors. Hours of Operations: Monday - Friday | 8:00 AM - 5:30 PM (EST) Surge support outside standard hours may be required with advanced CO approval Key Responsibilities: Executive Scheduling & Calendar Management: Serve as the authoritative owner of the COO and Division Deputy Directors' executive calendars Proactively analyze, prioritize, and de-conflict all scheduling requests against organizational priorities, travel schedules, and classified meeting commitments Develop and deliver look-ahead briefing books for each assigned executive on a daily basis Coordinate all aspects of VTC setup across classified and unclassified platforms Brief supervisors on the context, purpose, background, and sensitivity of all requested meetings prior to engagement Senior-Level Correspondence & Administrative Support: Draft, format, review, and finalize complex senior-level correspondence, memoranda, reports, and executive communications Review all outgoing correspondence for proper format, procedural conformance, grammatical accuracy, and classification markings prior to leadership signature Develop and maintain SOPs for all executive administrative and advisory support functions Facilitate time and attendance submissions for assigned executives Coordinate DOE office space relocations and telephone line installations Meeting & Event Coordination: Record, organize, and distribute meeting minutes within 24 hours of conclusion Coordinate secured meetings and classified events with the HSO Issue thank-you communications to presenters and attendees within 3 business days Coordinate with the Corporate Business Office on pending leadership actions Travel Coordination: Plan and execute all domestic and international official travel in full compliance with FTR and JTR Submit all travel vouchers within five (5) business days of travel conclusion Manage all travel logistics using Concur Government Edition Information, Asset & Records Management: Maintain verified inventory of all GFE assigned to leadership Manage SharePoint content for executive SOPs and administrative workflows Develop and maintain indexed decision logs for all administrative actions Ensure all documentation involving CUI, OUO, PII, or Confidential materials is handled per DOE security directives Education (Mandatory): Bachelor's Degree (minimum) in Business Administration, Public Administration, Organizational Management, or Business Management from a regionally accredited college or university Advanced degrees in qualifying fields are strongly preferred and will be weighted in ranking Security Clearance (Mandatory): Must hold a current, fully adjudicated Secret security clearance at time of application Expired, lapsed, pending, or previously held clearances that are no longer active do not satisfy this requirement Candidates without an active Secret clearance will be immediately disqualified Experience: Requirement Minimum Standard Executive Operations Support Minimum 5 years direct support to SES-level officials, Three/Four-Star General Officers, or equivalent Classified Environment Operations Must have operated in a classified or sensitive environment with documented responsibility for classified or CUI correspondence Federal Travel System Proficiency Hands-on experience as travel preparer using DTS, E2 Solutions, or Concur Government Edition - commercial systems do not qualify Congressional/Controlled Correspondence Must have directly managed IG, GAO, Congressional/Hill, FOIA, or equivalent controlled correspondence for a senior federal executive Secure Meeting Coordination Must demonstrate prior coordination of SCIF-based or classified meeting environments with a Security Officer Technical Skills (Mandatory): Advanced proficiency in Microsoft Office Suite in a federal document production context Proficiency in a federal task management system (CATMS, ETMS2, JIRA, or equivalent) Working knowledge of Concur Government Edition Proficiency in SharePoint for federal document control and SOP management Ability to draft correspondence conforming to DOE or DOD correspondence style guides