ABOUT THE ROLEThe Executive Business Partner is the CEO's right hand for everything administrative, and a trusted point of contact for the Board, the Executive Leadership Team (ELT), and the Senior Leadership Team (SLT). The role combines high-level executive support with leadership of office operations. You will keep the leadership team's operating rhythm running smoothly and make sure our offices give people what they need to do their best work.
Your first priority is the CEO: protecting their time, anticipating their needs, and keeping things moving. You are also the steward of how leadership meets, communicates, and shows up for the wider company.
Travel: Periodic travel to other offices and events
What You'll DoSupport the CEO- Manage the CEO's calendar, priorities, travel, expenses, and correspondence, with sound judgment on what needs attention and what doesn't
- Prepare the CEO for meetings with briefing materials, follow-ups, and tracking of commitments
- Handle sensitive and confidential matters with complete discretion
- Anticipate needs and resolve issues before they reach the CEO
Serve as Board Liaison- Coordinate Board and committee scheduling, logistics, and meeting preparation
- Manage Board materials, communications, and follow-up actions
- Represent the CEO and the company professionally in all Board interactions
Run the Leadership Operating Cadence- Own the scheduling and rhythm of ELT and SLT meetings, offsites, and planning cycles
- Help ensure meetings run effectively: agendas, pre-reads, timekeeping, notes, and action tracking
- Follow up to keep decisions and commitments moving
Partner on Internal Communications and Events- Partner with Marketing to plan and deliver internal town halls and all-hands meetings
- Plan and oversee internal events across the offices, from team gatherings to leadership events
Manage Offices and Facilities- Serve as office manager
- Oversee facilities management for the US offices: vendors, leases and landlord relationships, space, equipment, supplies, and safety
- Make sure every office has what it needs to operate well
Lead Administration Globally- Provide direction and guidance to administrative staff in other geographies
- Establish consistent practices, standards, and support across regions
- Manage and develop administrative team members
Why This RoleYou will work directly with the CEO and leadership team at a pivotal level of the company. Your work shapes how leadership operates and how people experience our offices every day.
RequirementsWhat You'll BringWe care about how you operate as much as your background. You might come from executive support, operations, chief-of-staff work, or another path. You are:
- Experienced. You bring 5+ years of executive support experience and have partnered closely with a CEO.
- Trustworthy. You have experience handling sensitive and confidential information with absolute discretion. This is essential for working with the ELT and Board.
- Polished and professional. You have the presence and judgment to represent the CEO and the company with Board members, executives, and external partners.
- A strong organizer and project manager. You have experience coordinating executive leadership meetings, including agendas, notes, and follow-up on action items, and working closely with executive leadership teams.
- A capable leader. You can guide and develop administrative or support staff across time zones and cultures.
- Comfortable with technology. You are proficient with Microsoft 365 and collaboration tools, and you pick up new systems quickly.
- Eligible to work in the United States.
Nice to have: experience with Board governance, multi-office or multi-country operations, facilities or vendor management, or event planning.
LIFE @ POWER FACTORSWe are an agile software development company - big enough to make an impact, but small enough to move quickly and execute in a growing industry. We are a team of bold and ingenious talents driven by results. We are passionate about making the world a better place. We seek fierce and humble people to help us achieve our ambitious plan.
WHY JOIN USBy joining the Power Factors team, you'll be part of a dynamic group of innovative and driven individuals dedicated to making a positive impact. Every day, your work will directly contribute to advancing clean energy solutions and supporting global sustainability initiatives. Our culture runs deep and shows up in how we work together - committed, conscientious and collaborative. With many opportunities for professional growth, Power Factors is here to support your development as we lead the charge in transforming the energy industry.
