Executive Business Partner
BIORAY, Inc.
- Irvine, CA (Onsite Monday-Friday)
Compensation: $100k - $110k
Role Summary
The Executive Business Partner exists to maximize the CEO's effectiveness by managing priorities, coordinating leadership execution, and ensuring that information, decisions, and commitments flow efficiently across the organization. This seat protects the CEO's time, translates direction into coordinated action, and maintains the operating rhythm required for leadership alignment. The role ensures meetings, initiatives, and cross-functional coordination move forward with clarity, preparation, and follow-through so that the CEO can focus on the highest-impact strategic work. Because this position operates at the center of executive decision-making and organizational coordination, it requires the highest level of confidentiality, judgment, and discretion when handling sensitive company information, executive communications, and leadership discussions.
Key Responsibilities
- CEO Priority & Time Management - Proactively manage the CEO's calendar, inbox, travel and meeting flow to protect focus on highest-impact priorities.
- Strategic Execution Support - Translate CEO direction into action by tracking initiatives, follow-ups, and commitments across the leadership team.
- Operating Rhythm & Meeting Ownership - Prepare agendas, materials, and notes for L10s, leadership meetings, and key forums; ensure clear next steps and accountability.
- Information & Decision Flow - Act as a gatekeeper for information, ensuring the CEO receives the right context, data, and recommendations at the right time.
- Cross-Functional Coordination - Partner with leaders to align schedules, priorities, and execution without creating bottlenecks for the CEO.
Success in This Role Looks Like
You'll love coming to work every day if you get, want, and have the capacity to:
- Maintain a CEO calendar and communication flow that consistently protects time for the organization's highest-impact priorities.
- Ensure leadership meetings are prepared with clear agendas, context, and documentation that enable productive decisions and defined next steps.
- Track leadership commitments, initiatives, and follow-ups so that CEO direction consistently translates into visible progress across teams.
- Maintain structured information flow so the CEO receives relevant data, context, and recommendations needed for timely decision-making.
- Coordinate schedules, meetings, and cross-functional communication in a way that keeps initiatives moving without requiring constant CEO intervention.
Top 5 Outcomes for Year 1
- Establish a reliable operating rhythm for CEO and leadership meetings that ensures agendas, preparation, and follow-through are consistently executed.
- Implement a structured system for tracking CEO priorities, initiatives, and follow-ups across the leadership team.
- Maintain a CEO calendar and communication structure that protects strategic focus time while ensuring critical meetings and decisions occur on schedule.
- Improve the flow of information and decision context reaching the CEO so leadership discussions are informed and efficient.
- Enable cross-functional coordination among leaders that allows initiatives and priorities to progress without operational bottlenecks.
Required Qualifications
- Proficiency with calendar and scheduling platforms (e.g., Google Calendar, Microsoft Outlook)
- Experience using document and productivity platforms (e.g., Google Workspace or Microsoft 365)
- Experience preparing meeting agendas, documentation, and follow-up tracking systems
- Familiarity with project tracking or task management tools (e.g., Asana, Monday.com, ClickUp, or similar)
Working Conditions & Physical Demands
- Primarily office-based work environment
- Ability to sit and work at a computer for extended periods
