Executive Assistant to the VP, Indigenous Achievement and Excellence

Executive Assistant to the VP, Indigenous Achievement and Excellence Full-time Permanent Toronto/Ohsweken, Hybrid Annual Salary Range: $77,800 to $97,250 Closing Date: November 27, 2026 Indspire is seeking an organized and proactive Executive Assistant to the Vice President, Indigenous Achievement & Excellence to provide high-level executive and administrative support. Reporting to the VP, the Executive Assistant oversees office operations, complex scheduling, travel coordination, executive communications, meeting management, and follow-up on strategic priorities. The role also supports key departmental initiatives, including Building Brighter Futures, Advancing Brighter Futures, and the Laureate and Alumni Network. Acting as a key liaison between the VP, senior leadership, internal teams, and external stakeholders, the successful candidate will demonstrate exceptional organizational skills, professionalism, discretion, and sound judgment. Key Responsibilities - Prioritizing and managing the VP's workload, proactively anticipating needs and ensuring time is focused on strategic and departmental priorities. - Managing the VP's complex calendar, coordinating meetings and engagements with internal and external stakeholders and ensuring adequate preparation time. - Coordinating regular briefing and planning sessions with the VP to review priorities, upcoming engagements, and outstanding matters. - Preparing and coordinating briefing materials, agendas, presentations, reports, and correspondence for executive meetings and external engagements. - Working closely with departmental leaders to track key initiatives, milestones, deliverables, and follow-up actions across Building Brighter Futures, Advancing Brighter Futures, and the Laureate and Alumni Network. - Coordinating departmental meetings and strategic planning activities, including agendas, meeting notes, action items, and follow-up. - Attending meetings with or on behalf of the VP as required, documenting key discussions and decisions, and ensuring timely follow-through on commitments. - Supporting the preparation of departmental work plans, quarterly updates, performance reports, and materials for senior leadership and Board reporting. - Coordinating the VP's engagement with the CEO, COO, senior leadership team, other departments, Indigenous communities, educational institutions, government representatives, and external partners. - Collaborating with Executive Assistants across the organization to coordinate leadership activities and advance cross-functional priorities. - Supporting the coordination of conferences, national gatherings, stakeholder engagements, and other events involving the VP. - Drafting, editing, and managing timely and professional internal and external correspondence on behalf of the VP. - Exercising sound judgment in managing sensitive and confidential matters, determining appropriate action and escalation. - Coordinating travel arrangements, itineraries, accommodation, and related logistics, including travel between Toronto and Six Nations. - Preparing and submitting monthly expense reports for the VP and supports departmental administrative requirements. - Maintaining effective administrative and project tracking systems to support departmental priorities and accountability. - Communicating relevant updates on the VP's activities, priorities, and engagements to the department. - Handling confidential information with professionalism, discretion, cultural sensitivity, and integrity. - Undertaking special projects and other duties as assigned. - Occasional travel required. Qualifications - Post-secondary education in business administration, office administration, or a related field, or an equivalent combination of education and experience. - Minimum of 5 years' experience providing senior-level executive administrative support, ideally within a non-profit, Indigenous-led, education, or community-based organization. - Demonstrated ability to anticipate priorities, manage competing demands, and provide proactive support to senior leadership. - Exceptional organizational, time management, and prioritization skills, with strong attention to detail. - Strong project coordination skills, including the ability to track deliverables, manage timelines, and ensure follow-through. - Excellent written and verbal communication skills, including experience preparing executive correspondence, presentations, reports, and briefing materials. - Strong interpersonal and relationship management skills, with the ability to work effectively with senior leadership, staff, Indigenous communities, and external stakeholders. - Sound judgment, discretion, professionalism, and integrity in handling sensitive and confidential information. - Demonstrated experience coordinating complex calendars, executive meetings, travel, and events. - Knowledge of Indigenous issues, cultures, communities, and education landscapes in Canada; experience working with Indigenous communities is preferred. - Demonstrated cultural humility and commitment to Indigenous self-determination and learner success. - Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint; experience with project management platforms such as Asana is an asset. - Ability to travel occasionally within Canada, including between the Six Nations and Toronto offices. - Ability to work occasional evenings and weekends as required. What We Offer - A competitive benefits and pension plan. - 3 weeks' vacation with paid personal and sicks day as well as additional holiday closings. - A supportive hybrid work environment (three days per week in office). - A passionate, dedicated team culture. - Opportunities for professional growth and cultural learning. - The chance to make a real and lasting difference in the lives of Indigenous students. Deadline for Applications: November 27, 2026, at 5:00 pm EST Compensation $77,800.00 - $97,250.00 per year