Description
Executive Assistant to the President
Position Agreement
WHAT IS OF VALUE TO HERRERO BUILDERS
Position Outcomes & Goals
The Executive Assistant to the President reports directly to the President and serves as a trusted strategic partner responsible for maximizing executive effectiveness through proactive planning, communication, coordination, and continuous improvement. This role is integral to the following company outcomes:
• Chosen place to work.
• Discover & deliver customer value.
• Continuous flow of right work.
• Always growing.
• Always successful.
Personal Characteristics
The ideal candidate will possess characteristics that we believe are necessary for success.
• Highly Organized - maintains structure, prioritizes effectively, and manages multiple commitments seamlessly.
• Proactive - anticipates needs, identifies challenges early, and takes action before issues arise.
• Reliable - accountable for commitments and follows through consistently.
• Adaptable - remains flexible and composed in a dynamic environment.
• Collaborative - builds strong relationships and works effectively across teams.
• Communicates in a Timely Manner - provides clear, responsive, and professional communication.
• Learner - continuously seeks opportunities for improvement and development.
• Innovative - improves systems, processes, and ways of working.
• Active Listener - seeks understanding and values diverse perspectives.
• Performer - consistently delivers high-quality results.
• Hungry - demonstrates initiative, ownership, and a desire to contribute.
• Honest - acts with integrity and transparency.
• Unbiased - approaches decisions objectively and fairly.
• Smart - possesses strong business judgment, professionalism, and interpersonal awareness.
• Tenacious - persistent in driving work to completion.
• Leader - influences through service, trust, and accountability.
• Experienced - brings demonstrated executive support experience and professional maturity.
• Trusted Professional - maintains strict confidentiality and exercises excellent judgment.
Relationships to Build and Maintain
Relationships are at the foundation of the work that we do. The Executive Assistant will develop and maintain relationships with all Herrero Staff including:
• Executive Leadership Team
• Knowledge Area Leaders
• Operational Staff
• Clients, owners, and industry partners
• Community and business organizations
• Vendors, consultants, and service providers
• Board members and external stakeholders, as applicable
Requirements
Roles, Responsibilities and Expected Behaviors
To achieve success at Herrero Builders, we expect certain behaviors that are aligned with our core ideologies that will allow the Executive Assistant to perform the following tasks:
• Anticipate the needs of the President and proactively identify opportunities to create value.
• Ensure executive time is aligned with strategic business priorities.
• Coordinate meeting preparation, agendas, materials, action items, and follow-up.
• Support client, partner, and community interactions with a service-oriented mindset.
• Manage a complex and dynamic executive calendar with exceptional organization and attention to detail.
• Create and continuously improve systems, workflows, and administrative processes.
• Coordinate executive travel, special events, leadership meetings, and company-wide initiatives.
• Maintain accurate records, schedules, and documentation.
• Demonstrate accountability, reliability, and follow-through on commitments.
• Manage multiple priorities while meeting deadlines and maintaining quality.
• Exercise sound judgment and discretion when handling confidential information.
• Act as a reliable gatekeeper and steward of executive priorities.
• Continuously seek opportunities to improve effectiveness through technology, systems, and best practices.
• Learn new tools and processes that increase executive and organizational productivity.
• Share lessons learned and contribute to continuous improvement initiatives.
• Remain adaptable and open to new ways of working.
• Build trusted relationships across all levels of the organization.
• Collaborate closely with executives, business unit leaders, and project teams.
• Create positive experiences for clients, partners, and visitors interacting with executive leadership.
• Foster alignment, transparency, and effective communication across teams.
Position Salary Range, subject to candidate value opportunity: $100,000 - $150,000
