POSITION SUMMARY:
To provide highly confidential executive level administrative support. Maintaining strong working knowledge of Balchem's policies and procedures, in particular Board of Director programs. Assist the Chairman and CEO, and Chief Financial Officer (CFO) with scheduling of investor presentations/awareness sessions, quarterly earnings conference calls and town halls. Extension of the office of CEO.
ESSENTIAL FUNCTIONS:
In this role, the incumbent will have primary responsibility for executive administration for the Chairman and CEO and CFO and will perform the following duties:
• Provide administrative assistance to CEO and CFO.
• Manage complex, competing calendars for CEO, CFO and other high-level leaders, resolving conflicts and prioritizing meetings based on business impact.
• Compile information for various reports (expense reports, monthly reports, executive management and/or board level reports) and presentations, performing analysis as needed.
• Support a wide array of internal and external customers, responding to inquiries based on a broad and detailed knowledge of procedures and organizational policies.
• Ability to learn/understand business of the company to direct inquiries to appropriate parties.
• Use independent judgment and initiative to respond to, prepare, and direct correspondence to internal/external parties.
• Participate in special projects as determined by the CEO, including planning team onsite and offsite meetings.
• Coordinate various requirements of Board of Director meetings, including travel logistics and maintenance of BoardVantage portal.
• Coordinate and make travel arrangements for CEO and CFO.
• Manage company credit card program, including processing new applications, reviewing monthly reports, and cancelling accounts when required.
• Coordinate with Facilities Manager regarding the management and maintenance of the Montvale site regarding supplies, safety reviews, deliveries, outgoing mail/packages, etc.
• Follow and enforce all safety policies and procedures including use of safety equipment (PPE) and equipment safeguards. Work to advance and promote the safety culture of the site.
• Other duties as assigned.
REQUIREMENTS:
• Bachelor's degree is desired plus 7-10 years executive level administration experience.
• Use considerable judgment and discretion in completing work assignments.
• Ability to set priorities and handle multiple situations and projects.
• Self-directed and motivated; tactful, reliable, flexible and organized.
• Excellent interpersonal skills with strong customer service orientation.
• Demonstrate sensitivity and discretion in handling confidential materials/information.
• Excellent writing skills, including the ability to edit and proofread with precision.
• Professionalism, integrity and sound judgment.
• Position requires extensive computer research and analytical skills, including on-line research techniques
• Complete understanding and advanced skill level of various computer software packages (Microsoft, PowerPoint, Excel, etc.)
#IN
