Executive Assistant to the CEORole OverviewLegend Biotech is seeking a highly organized, discreet, and proactive Executive Assistant to support the CEO.
This is a newly created role, central to ensuring the CEO's time is protected and focused on the company's highest priorities. The ideal candidate will own calendar, travel, and day-to-day administrative operations end-to-end, anticipating needs before they arise and exercising sound judgment on what requires the CEO's attention versus what can be handled directly.
Key Responsibilities- Manage a complex, fast-changing calendar. Prioritizing competing requests, resolving conflicts, and protecting focus time.
- Coordinate all domestic and international travel, including flights, hotels, ground transportation, and visas, with contingency planning for schedule changes.
- Plan logistics for meetings, leadership offsites, investor conferences and industry congresses (e.g., ASH, EHA, ASCO).
- Triage and manage correspondence and inbound requests, flagging what's time-sensitive and drafting routine responses.
- Prepare, format, and proofread materials for meetings, Board sessions, and leadership communications.
- Process expense reports and manage administrative budgets related to the CEO's office.
- Serve as a trusted point of contact for senior leadership, and external stakeholders on scheduling and logistics matters.
- Coordinate site visits and town halls across locations, including international sites.
- Anticipate and independently resolve day-to-day administrative needs so the CEO can focus on strategic priorities.
- Maintain strict confidentiality on sensitive business, personnel, and governance matters.
Requirements- 5+ years supporting a C-suite executive, ideally in a public company, biotech/pharma, or other fast-paced, high-governance environment.
- Exceptional organizational skills and follow-through; comfortable managing ambiguity and shifting priorities.
- Sound judgment and absolute discretion with confidential and sensitive information.
- Strong written communication skills.
- Proficiency with calendar, travel, and expense management tools (e.g., Outlook, Concur or similar).
- Calm, resourceful, and solutions-oriented under pressure.
- Bachelor's degree preferred, not required.
- AI Literacy: Possesses a working knowledge of AI technologies and approved AI tools, applies them responsibly to enhance productivity and decision-making, exercises appropriate human oversight of AI-generated outputs, and complies with organizational policies governing AI use.
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Please note: These benefits are offered exclusively to permanent full-time employees. Contractors are not eligible for benefits through Legend Biotech. 
