The Executive Assistant to the CEO is integral to helping the CEO establish and maintain strategic relationships that drive the company's growth and success. The role provides high-level administrative, organizational, logistical, and day-to-day support to the CEO, including regular driving and transportation responsibilities between CTIS offices, meetings, appointments, events, and other destinations throughout Virginia and Maryland.
Roles & Responsibilities:
• Act as the CEO's right hand in managing communications, networking, and building key relationships.
• Assist in drafting, reviewing, and editing various forms of communication, including emails, presentations, reports, and speeches.
• Coordinate and manage the CEO's network by identifying key stakeholders, scheduling meetings, and following up on communication.
• Develop and maintain strong relationships with internal and external partners, clients, and stakeholders.
• Assist in preparing for meetings, conferences, and events by researching participants and creating briefings.
• Ensure the CEO is informed and well-prepared for all interactions by providing relevant background information and insights.
• Maintain confidentiality and discretion in managing sensitive information.
• Manage the CEO's calendar and coordinate travel, transportation, appointments, meetings, and events.
• Drive the CEO between Virginia and Maryland corporate offices, client meetings, business meetings, personal appointments, events, and other destinations.
• Maintain the CEO's vehicle - Gas and car wash on regular basis.
• Handle errands, pickups, deliveries, returns, purchases, and other requested tasks on behalf of the CEO.
• Coordinate transportation and related logistics for appointments, meetings, and events.
• Provide in-person support across CTIS locations and other required destinations throughout Virginia and Maryland.
• Perform regular driving as an essential part of the position and adapt transportation arrangements as the CEO's schedule and priorities change.
• Support other administrative and logistical tasks as needed to ensure the CEO's day-to-day activities operate efficiently.
Qualifications & Experience
- Bachelor's degree in communications, Public Relations, English, Business, or a related field; relevant professional certifications combined with equivalent experience may be accepted in place of a degree.
- Minimum of 5 years of experience as an Executive Assistant
Salary Range: $90,000-$110,000 annually
