Job DescriptionThis role is based at our corporate office in McLean, VA
As an Executive Assistant supporting the Chief Technology Officer, you will provide high-level Executive and operational support to ensure the efficient day-to-day functioning of the organization. Reporting to the Chief Technology Officer, you will manage complex calendars, coordinate meetings across multiple time zones, arrange domestic and international travel, prepare expense reports, process invoices, and support the development and maintenance of documents and presentation materials.
You will help ensure priorities are well managed, timelines are met, and key deliverables move forward. This role requires strong organization, attention to detail, and proactive communication, as well as the ability to build effective working relationships with internal partners and external stakeholders across a global, matrixed environment.
Anticipating needs, managing shifting priorities, and maintaining confidentiality will be critical to keeping daily operations running smoothly and enabling leaders to stay focused on strategic priorities.
What you'll do during a typical day:- Manage complex executive calendars and coordinate domestic and international travel, including itineraries, meetings, locations, equipment, catering, and required travel documentation.
- Provide executive support to an international leadership team working across multiple time zones, anticipating needs and adjusting to shifting priorities.
- Prepare and submit expense reports, reconcile multiple currencies, and support invoice processing and approvals.
- Draft documents, reports, correspondence, emails, and presentations, and capture and distribute meeting notes as needed.
How you'll collaborate with others:- Partner closely with fellow Executive Assistants, senior executives, and cross-functional teams to coordinate schedules, meetings, and day-to-day priorities.
- Work across the Technology organization and other Hilton functions, while engaging external owners, development teams, and agency partners as needed.
- Support regular leadership meetings, large team meetings, leadership events, and external engagements by coordinating logistics, materials, space, supplies, and catering.
Deliverables you'll take ownership of:- Maintain accurate executive calendars, travel plans, contact lists, files, expense reports, budgets, and invoice approvals to keep daily operations running smoothly.
- Lead assigned special projects and ad hoc initiatives, ensuring timelines, communications, and key deliverables stay on track.
What It Takes to Make the StayYou have these minimum qualifications:- Five (5) or more years of Executive experience, including proven experience supporting senior leaders
- Demonstrated success in a large, global, highly matrixed environment with leaders across multiple time zones
- Exceptional organizational, prioritization, and time-management skills
- Strong proficiency in Microsoft Office, including Outlook, Word, PowerPoint, and Excel
- Extensive experience managing multiple executives' calendars simultaneously
- Experience arranging complex international travel and flexibility to support global business hours when needed
- McLean onsite
It would be useful if you have:- Associate's Degree/College Diploma
- Seven (7) years of professional experience
- Prior experience and knowledge in the Hospitality industry
How We'll Help You ThriveAt Hilton, the hospitality we're known for doesn't end with our guests. We proudly invest in our Team Members' wellbeing, supporting you through all of life's moments. When you join Hilton, our exceptional care extends to you with unmatched perks and benefits, including*:
- Incredible travel perks - Enjoy 110 nights of deeply discounted travel, with room rates as low as $40/night at our world-class hotels through our Go Hilton travel program
- Own a piece of Hilton - Through our employee stock purchase program (ESPP), you can invest in Hilton shares at a 15% discount to help build your financial future
- Paid parental leave - Because family matters. We offer paid leave for eligible Team Members, including partners and adoptive parents
- Personalized caregiving support - Access dedicated caregiving concierge services to help navigate caregiving for yourself and your loved ones
- Crisis concierge - In times of loss, our Crisis Concierge offers a single, compassionate point of contact for both practical support and emotional care
- Mental health resources - Your wellbeing comes first. Eligible Team Members can access free counseling and support through our best-in-class Employee Assistance Program (EAP)
- Generous paid time off (PTO) - Recharge, relax, and take time for what matters most
- Health & welfare benefits - From checkups to dental cleanings to new glasses, we offer a variety of health plans that keep you and your family covered
- Financial security for your future - Our retirement plans make it easier to save for what's next
*Benefits availability may vary depending on Team Member's location as well as terms and conditions of employment and are subject to the terms and conditions of each specific program/plan.
Hilton offers its eligible team members a comprehensive benefits package to support their mental and physical well-being, so they can Thrive personally and professionally. The pay range for this role is $52.00 - $62.00 hourly and is determined based on applicable and specialized experience and location.
