POS-34044We are seeking an Executive Assistant to join HubSpot's Product EA team who is passionate about providing top-tier support to our leaders and employees, while thinking creatively about how we can continuously improve the employee experience and optimize their time so they can focus on growing better. This role is hybrid, with at least one day a week in the Cambridge, MA office on average. Expect more time onsite during Product Summit season (late February through late May) and for leadership offsites and in-person events.
In this role, you'll get to:- Act as a thought partner to our leaders: anticipate needs, flag scheduling and priority conflicts early, and offer a point of view on how their time is best spent.
- Manage the daily calendars and travel needs of Product and Engineering leaders, handling all incoming/outgoing meeting requests.
- Support the leadership team in the preparation of All Team meetings, AMAs, and team offsites. This may include ownership of the agenda, arranging and managing logistics, and pulling content together.
- Collaborate with a network of HubSpot Executive Assistants and Coordinators on cross-team backup support and broader company initiatives.
- Partner closely with our Product & Engineering Employee Experience Team to arrange and support a number of cross-functional team events.
- Organize regional in-office events and programming, including Product Summits and leadership offsites.
- Process expense reports, open purchase orders, coordinate payments, and manage relationships with external vendors.
- Assist in event management and travel preparation for large-scale marquee events.
- Explore and adopt new AI tools to streamline workflows, automate repetitive tasks, and share what works with the broader EA community.
We are looking for people with:- 3+ years of experience providing executive or administrative support, with a proven track record in a high-performing, fast-paced environment.
- Experience supporting senior leaders in a technology company, ideally Product, Engineering and/or Design leaders.
- High level of professionalism, acting as a representative of their executives and HubSpot in all internal and external interactions.
- Remarkable drive, bias for action, and enthusiasm for exceptional customer service, no matter how large or small the request.
- Ability to effectively prioritize and manage the needs of multiple stakeholders, across multiple channels of communication.
- Exceptional written and oral communication skills; capable of interaction with employees at all levels of HubSpot, including executives, as well as guests and external contacts.
- Comfort with ever-changing technology and proficiency in Google Apps.
- AI proficiency and genuine curiosity about new AI tools, with a drive to experiment and apply them to optimize workflows.
- The capacity to thrive with ambiguity while prioritizing tasks in response to unexpected changes in priorities/requests.
- Ability to take a proactive approach to tasks and be comfortable working with minimal instruction and guidance; impeccable attention to detail.
- Flexible and able to handle ad hoc issues that may arise outside of core business hours.
- Availability to work onsite at Product Summits and for in-office events and engagements.
Pay & BenefitsThe cash compensation below includes base salary, on-target commission for employees in eligible roles, and annual bonus targets under HubSpot's bonus plan for eligible roles. In addition to cash compensation, some roles are eligible to participate in HubSpot's equity plan to receive restricted stock units (RSUs). Some roles may also be eligible for overtime pay. Individual compensation packages are tailored to your skills, experience, qualifications, and other job-related reasons.
This resource will help guide how we recommend thinking about the range you see. Learn more about HubSpot's compensation philosophy.
Benefits are also an important piece of your total compensation package. Explore the benefits and perks HubSpot offers to help employees grow better.
At HubSpot, fair compensation practices aren't just about checking off the box for legal compliance. It's about living out our value of transparency with our employees, candidates, and community.
Annual Cash Compensation Range:
$79,900-$119,900 USD
At HubSpot, we value both flexibility and connection. Whether you're a Remote employee or work from the Office, we want you to start your journey here by building strong connections with your team and peers. If you are joining our Engineering team, you will be required to attend a regional HubSpot office for in-person onboarding. If you join our broader Product team, you'll also attend other in-person events, such as your Product Group Summit and other gatherings, to continue building on those connections.
If you require an accommodation due to travel limitations or other reasons, please inform your recruiter during the hiring process. We are committed to supporting candidates who may need alternative arrangements
