5+ years of Executive Assistant experience supporting C-suite executives
Strong organizational skills and attention to detail
Ability to maintain discretion with confidential information
Experience working across multiple time zones, including international
Proven decision-making skills and good judgment
Exceptional customer service orientation
Strong written and verbal communication skills
Ability to adapt communication style to different audiences
Responsibilities
Manage calendars for approximately 3 executives, including meetings and travel arrangements
Oversee logistics for meetings and special projects to support team objectives
Handle executives' expenses and prepare monthly reports
Assist with personal projects and tasks for executives as needed
Collaborate with other executive assistants to organize cross-functional events
Facilitate Board Member communications as directed by the CEO
Benefits
Competitive compensation and benefits packages
Flexible work location options in Chicago, IL or Los Angeles, CA
Opportunity for a 6-month contract with potential for extension
Engagement in a dynamic and supportive team environment
Exposure to high-level executive operations and decision-making processes
Full Job Description
Job Summary:
Ruggable is looking for an Executive Assistant to cover a maternity leave. As our Executive Assistant, you will work with the executive team to ensure they are able to work more efficiently by providing critical administrative support, including duties such as scheduling meetings and travel, while also coordinating with staff members and outside contacts.
What You'll Do:
Manage ~3 executives' day-to-day calendars with internal and external meetings, conference calls, and travel arrangements
Oversee logistics for meetings or special projects to support team goals
Manage executives' expenses and reports monthly
Work on personal projects and tasks for the executives as requested
Work collaboratively with the other executive assistants within the organization to organize cross-functional events and projects
Responsible for Board Member communications per the CEO's request
What You'll Need to Have:
Required:
5+ years of Executive Assistant experience in a corporate environment working with C-suite executives
Strong organizational skills and attention to detail
Maintain discretion while handling confidential information
Prior experience working across multiple time zones (including international)
Ability to make timely decisions and demonstrate good judgment
Exceptional customer service orientation
Strong written and verbal communication skills
Ability to tailor approach toward the perspective of others
Preferred:
Knowledge of G Suite (Gmail, Google Calendar, etc.)
Contract Details:
$55/hour, 1099
Role can be based in Chicago, IL or Los Angeles, CA, with 10% travel to LA
~ 6-month contract (November start date), 40 hours per week
At Ruggable, we offer competitive compensation and benefits packages.
To all recruitment agencies: Ruggable does not accept unsolicited agency resumes. Please do not forward resumes to our jobs alias, Ruggable employees or any other company destination. Ruggable is not responsible for any fees related to unsolicited resumes.
