Executive AssistantInternational District, Seattle, WA
REPORTS TO: Executive Director
HOURS: Full time, 40 hours per week
PAY RANGE: $82,000-92,000 annually
POSITION TYPE: Exempt, non-union position
The Executive Assistant works closely with the Executive Director, the Board of Directors, and other agency executives. This position will handle communications internally and externally at the direction of the Executive Director.
Responsibilities:- Act as the point of contact to maintain positive public relations, including coordinating and executing company PR materials: monthly E-Newsletter, brochures, press releases, website, PowerPoint presentations, and special events.
- Take minutes during meetings and assist the board as needed.
- Manage the Executive Directors' calendar and schedule appointments as directed.
- Write, edit, and track official correspondence for the Executive Director.
- Assist the Executive Director with expense reimbursements, timesheet approvals, and other reports.
- Work collaboratively with the Fund Development Department on the Gala & Auction and other projects as needed, including fundraising appeals and thank you letters.
- Organize and execute simultaneous administrative and management projects at the direction of the Executive Director.
- Collaborate with the human resources department as needed to assist with confidential and other employment matters.
- Other duties as assigned.
Minimum Qualifications:- High level administrative/management experience required. 5 years' experience as an executive assistant or in a similar position providing executive level support to an agency director or senior management is desired. Alternately, a Bachelor degree in business administration or a related field and 2 years of executive level experience is desired.
- Discretion and confidentiality.
- Ability to work independently and successfully in a fast-paced team environment and maintain attention to detail.
- Must have excellent time management and organizational skills, including experience in handling multiple projects and a high volume of email.
- Ability to coordinate administrative procedures and implement agency policies.
- Excellent verbal and written communication skills.
- Ability to communicate and work effectively with others.
- Demonstrated proficiency with Microsoft Office suite, including PowerPoint, Publisher (or other graphic design software), and Excel.
- Experience with Constant Contact or other email marketing software, social media.
Preferred Qualifications:- Previous experience with personnel management and/or supervising staff.
- Knowledge and experience in low-income housing, homelessness, community development and/or the nonprofit sector.
Other Requirements:- Must pass criminal background checks and drug screening
- Must have a valid Washington State driver's license and must meet Washington State minimum requirement for driver liability insurance.
- Must pass motor vehicle/driving record checks.
- Must have regular access to a reliable vehicle. Mileage is provided for travel between sites during shift.
Benefits for this position (pro-rated for part time employees)- Generous vacation and sick leave
- 10 paid holidays and 1 floating holiday
- Employer-Paid Medical, Dental, and Vision (with HRA, HSA & FSA options)
- Employer-Paid Life and AD&D Insurance
- 401k offered for unionized employees (through OPEIU8)
- 403b offered for non-union employees
- Employee Assistance Program
- Travel Assistance Program
- Aflac offered for all employees.
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