Job Description:Join our Team: Executive Admin Assistant
Bothell, WA Hybrid
Genie is seeking an experienced Executive Admin Assistant to serve as the executive support partner to the Genie Executive Leadership Team. This highly visible role enables executives to operate effectively through proactive calendar management, travel coordination, meeting preparation, communication, and day-to-day prioritization.
The Executive Assistant also provides calendar and travel support to designated Genie Vice Presidents and works closely with the Genie Leadership Team, other Executive Assistants, team members across Terex, customers, and external partners. The executive assistant acts as a strategic partner, gatekeeper, and operational anchor-enabling the executives they support to focus on the highest-impact priorities.
What you'll do - Optimize executives' time and priorities; anticipate needs and resolve issues proactively.
- Coordinate complex and frequently changing schedules, using sound judgement to prioritize meetings, anticipate conflicts, protect focus time, and recommend solutions when competing demands arise
- Manage meeting logistics, including preparing and organizing agendas, materials, and capture action items to support effective meetings and help decision-making
- Draft, edit, format, and manage clear, professional communications; maintain smooth information flow.
- Handle confidential and sensitive business and personnel information
- Coordinate and manage domestic/international travel, including transportation, accommodations, itineraries, meeting logistics, and other travel requirements
- Partner with other Executive Assistants and administrative resources across Genie and Terex to coordinate activities, share information, and provide coverage when needed
- Support leadership meetings, employee events, customer visits, and other business activities as appropriate
- Build strong internal and external relationships; screen and prioritize requests.
- Represent executives with professionalism, confidentiality, and discretion.
- Identify opportunities to simplify administrative processes, reduce unnecessary work, and improve executive and leadership-team effectiveness.
What you'll bring Required Qualifications- Five or more years of relevant experience providing executive support, administrative support, program coordination, or similar support to senior leaders, or an equivalent combination of education and relevant experience.
- Demonstrated experience managing complex calendars, meetings, business travel, and multiple competing priorities.
- Strong organizational skills and demonstrated ability to anticipate needs, prioritize work, and follow through on commitments.
- Strong written and verbal communication skills and the ability to communicate professionally with employees, executives, customers, and external partners.
- Sound judgment and demonstrated ability to handle confidential and sensitive information appropriately.
- Strongly proficient with Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.
- Ability to work onsite in Bothell at least three days per week and to travel occasionally, including domestic and international travel, based on business needs.
- Ability to work effectively in a dynamic environment where priorities and schedules may change quickly.
Preferred Qualifications- Experience supporting international teams
- Experience working in global organizations
- Experience coordinating complex domestic and international travel
Travel: Occasional domestic and international travel is required. The Executive Assistant is expected to attend quarterly Genie Leadership Team meetings and may travel with the President and leadership team when meetings are held at alternate locations. Additional travel may be required for leadership events, customer visits, or other business needs.
Salary: The salary range for this position is $34.62 - $51.92 USD hourly. Pay is based on several factors including but not limited to education, work experience, certifications, etc. In addition to a base salary, this position is eligible for a performance bonus. All eligible Team Members will be offered health insurance (medical, dental, vision, Rx), life insurance, accidental death & dismemberment (AD&D), short-term and long-term disability, extended leave options, paid time off, company holidays, 401k matching, employee stock purchase plan, legal assistance, wellness programs, tuition reimbursement and discount programs.
If you are interested in an open position but feel you may not meet all the listed qualifications, we still encourage you to apply.
