Executive Assistant (Legal)

Job Description:

Role Summary: 

As the Executive Assistant to our Chief Legal Officer and members of the Legal team, you will be accountable for coordinating the activities of several leaders. The Executive Assistant will be expected to perform a wide variety of administrative support services, ranging from complex to routine, all of which contribute to the efficient and professional operation of the teams. This is an exciting opportunity for someone who is eager to learn and develop their career in the luxury retail space! You will be provided mentorship, training, and development opportunities.

Key Qualifications:

• Exceptional organizational skills with strong attention to detail and the ability to manage multiple priorities

• Proactive mindset: you anticipate needs, solve problems independently, and follow through without being asked

• A natural problem-solver, who is also intuitively analytical and creative

• Ability to work in a fast-paced work environment

• Discreet, trustworthy, and able to handle confidential information

• Strong verbal and written communication skills

You Also Have:

• Bachelor's degree or equivalent combination of education and experience

• 5+ years relevant experience in a related administrative position  

• Prior experience supporting a C Level Executive

• Intermediate to expert level competence with MS Office, Google Suite, Workday and database applications

• Strong attention to detail

• Excellent problem solving ability

Role Description:

•  Full calendar management for Chief Legal Officer, and Legal Team, which may involve frequent adjustments and updates throughout the day, scheduling and confirming internal and external meetings, and  resolving scheduling conflicts that may arise. 

• Provide support for board meetings

• Schedule and organize all aspects of meetings (booking conference room space, ordering and setting up catering as needed). Follow up on action items from internal and external meetings. 

• Compose written materials as requested across the Legal Team: memos, meeting agendas, minutes, PowerPoints, etc. 

• Coordinate Legal Team monthly meeting calendars

• Manage distribution lists for the teams, capturing new hires and other employee movement to ensure teams are receiving communications  

• Timely submission and tracking of expense reports.

• Support on ad-hoc team projects  

Your Life and Career at Exemplar Luxury Group: 

• Be a part of an entrepreneurial team

• Convenient and collaborative modern offices in Lower Manhattan with onsite perks

• Benefits package for all eligible full-time employees (including medical, vision and dental) 

• An amazing employee discount 

Thank you for your interest with Exemplar Luxury Group. We look forward to reviewing your application.

Compensation for this role varies by geographic location. The listed range reflects multiple markets, including higher-cost areas. Actual starting pay will be determined based on work location, experience, and other job-related factors.