Agency:
Omnicom Media
Job Function:
Business Support
Job Subfunction:
Executive and Administration Support
Job Description:
The Executive Assistant provides high-level administrative and operational support to assigned executives. This role manages calendars, travel, expenses, and key administrative functions while ensuring seamless day-to-day operations and strong partnership across teams.
Key Responsibilities
Executive Support
• Manage complex executive calendars and scheduling priorities
• Coordinate internal and external meetings
• Prepare meeting materials, agendas, and follow-ups
• Handle confidential information with discretion
• Serve as a liaison between executives and internal teams
Travel Management
• Coordinate domestic and international travel
• Build detailed travel itineraries
• Manage last-minute travel changes
• Ensure travel policy compliance
Expense Management
• Prepare and submit expense reports in a timely manner
• Track receipts and required documentation
• Ensure expenses align with company policy
• Follow up on approvals and reimbursements
Administrative Operations
• Coordinate team meetings and onsite logistics
• Support small in-office meetings and catering
• Maintain organized documentation and shared folders
• Assist with special projects as needed
Team Collaboration
• Provide backup support for other assistants as needed
• Partner with Senior EAs for guidance and escalation
• Maintain strong communication across admin team
Qualifications
• 3+ years Executive Assistant experience
• Experience supporting senior leadership
• Strong calendar and travel coordination skills
• Expense management experience preferred
• Strong communication and organizational skills
• Ability to prioritize and multitask
Wage and Benefits
We offer a Total Rewards package that includes medical and dental coverage, 401(k) plans, flex spending, life insurance, disability, employee discount program, employee stock purchase program and paid family benefits to support you and your family.
The salary range for this position is posted below. Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position, market considerations, budgetary considerations, tenure and standing with the Company (applicable to current employees), as well as the employee's/applicant's skill set, level of experience, and qualifications.
$80,000 - $100,000
To the extent permissible by local law, Omnicom's policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager.
