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Executive Assistant Category: Administration
Main location: United States, Virginia, Fairfax
Position ID:J1126-0877
Employment Type: Full Time
Position Description: CGI is seeking a highly organized, proactive, and resourceful Administrative Assistant to support four Sector Leaders. In this role, the ideal candidate will handle a wide range of administrative, organizational, and business related responsibilities, ensuring the smooth operation of day to day activities. This role requires exceptional communication skills and the ability to manage competing priorities. The successful candidate will thrive in a fast paced, collaborative environment, demonstrating initiative and a commitment to excellence. Some travel is required to support internal events.
This position is located in our Fairfax, VA office; however, a hybrid working model is acceptable. CGI will consider candidates local to the Northern Virginia/DC region.
Your future duties and responsibilities: . Proactively manage complex calendars, schedule meetings, and prioritize appointments to maximize time management and productivity.
. Coordinate domestic and some international travel arrangements, including flights, accommodations, itineraries, office bookings, and logistics. Prepare and proactively manage expense report submissions.
. Prepare and edit correspondence, meeting minutes, reports, presentations, and other business documents.
. Event and Meeting Coordination
. Support the planning and coordination of internal meetings and events, ensuring all logistics run smoothly.
. Conduct research and compile data to support decision making and planning.
Operational Duties
. Develop an understanding of the organization's operations, goals, and strategic direction to anticipate needs effectively.
. Coordinate with others to ensure seamless communication and collaboration.
. Oversee and manage special projects on an as needed basis.
Required qualifications to be successful in this role: . Education: Bachelor's degree preferred but not required.
. Experience: Minimum of 10 years of experience supporting senior executives in a similar capacity.
. Must work at CGI's Fairfax, VA office at least three days a week, with flexibility for additional in office time if business needs arise.
. Professional discretion and ability to maintain confidentiality is critical to this role.
. Excellent verbal and written communication skills, with attention to detail.
. Highly organized and capable of managing multiple priorities while adapting to evolving business needs in a fast paced environment.
. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and other collaboration tools.
. A natural curiosity and bias toward learning CGI's business operations to enhance support and efficiency.
. Proven problem solving and decision making abilities.
Why join us?
. Be part of a dynamic and innovative team with opportunities for growth and development.
. Competitive salary and benefits package.
. Flexible work environment and supportive company culture.
At CGI, we believe in taking ownership of our work, driving results, and making an impact. If you're looking for a role where you can grow, add value, and contribute to a team committed to excellence, we'd love to hear from you.
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors not limited to skill set, level, experience, relevant training, and licensure and certifications. To support the ability to reward for merit based performance, CGI typically does not hire individuals at or near the top of the range for their role. Compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range for this role in the U.S. is $58,000.00 $105,300.00.
CGI Federal's benefits are offered to eligible professionals on their first day of employment to include:
. Competitive compensation
. Comprehensive insurance options
. Matching contributions through the 401(k) plan and the share purchase plan
. Paid time off for vacation, holidays, and sick time
. Paid parental leave
. Learning opportunities and tuition assistance
. Wellness and Well being programs
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Skills: - Adaptability
- Business partnering
- Decision making
- English
- Practical thinking
- Problem Solving
