10+ years of experience as an Executive Assistant, particularly supporting Vice-Presidents in Sales/Marketing setups
Proficient with MS Office Suite and videoconferencing tools; familiarity with MS SharePoint, MS Teams, Oracle, ADP, and Workday is a plus
Strong project management and multitasking abilities
Excellent verbal and written communication skills
Ability to maintain confidentiality and handle sensitive information with discretion
Proven track record of independent problem-solving and decision-making
Interpersonal skills that demonstrate empathy and humor in diverse situations
Responsibilities
Manage complex scheduling for executives and meetings effectively
Coordinate logistics for events and assist in preparing meeting materials
Arrange and optimize domestic and international travel plans
Facilitate interactions with C-level executives and Board members for crucial meetings
Oversee management of external visitors, including customers and investors
Handle business details that require strict confidentiality
Assist with department purchases and reconcile spending
Provide backup support to the broader administrative team as needed
Benefits
Full-time, on-site employment in San Jose, CA
Opportunity to work directly with Commercial Vice-Presidents
Exposure to high-level meetings with C-suite and Board members
Dynamic and collaborative work environment with potential growth opportunities
Access to professional development resources in a supportive setting
Engagement in diverse projects that contribute to the organization’s strategic goals
Full Job Description
We are looking for an Executive Assistant to support our Commercial Vice-Presidents. This role is based in San Jose, CA. This is a full-time, on-site role.
Responsibilities include:
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Manage complex calendars and take charge of scheduling internal and external meetings, using insight and exercising judgment as needed
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Coordinate logistics for customer meetings, conferences, and events, and assist with the preparation of customer presentations, briefings, reports, and meeting materials
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Arrange domestic and international travel, ensuring maximum time efficiency and effectiveness
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Interact with C-level executives and Board members to coordinate committee meetings and other business-critical interactions
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Manage external visitors including customers and investors
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Handle business details of a highly confidential and critical nature
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Manage department purchases on company credit card, reconcile monthly spending
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Provide back-up support for other members of Bloom’s administrative team
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Resolve time sensitive issues with a high degree of precision and exhibit strong organizational, written, and verbal communication skills
Skills and Experience:
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Must be able to multi-task and prioritize workload
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Ability to speak clearly and succinctly relative to needs, questions, goals, etc.
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Must be direct in asking for clarification, guidance, opinions etc. of the executive to ensure deliverables are met on-time and on-target
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Deep knowledge of MS Office Suite (Outlook, Word, Excel and PowerPoint), videoconferencing tools, and ability to quickly learn new technologies. Understanding of MS SharePoint, MS Teams, Oracle, ADP and Workday would be an added advantage
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Project Management skills/ability to prioritize work and balance several work streams
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Experience and confidence in independent problem resolution and decision-making.
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Strong interpersonal skills and good judgment.
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Exceptional ethical standards, empathy, sense of humor and ability to work with diverse personalities
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Reliable and accessible; available in the office during normal working hours and available during off hours, as required
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Team player, compassionate and excellent people skills
Education/Experience:
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Minimum 10 years of Executive Assistant experience supporting Vice-Presidents, preferably in a Sales/Marketing environment
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College degree preferred
Salary Ranges: $100,000.00 - $144,000.00
About Bloom Energy
Bloom Energy is a provider of solid oxide fuel cell technology. The company's fuel cells generate electricity through an electrochemical process without combustion, producing less greenhouse gas emissions than traditional power generation methods. Bloom Energy's fuel cells are used in a variety of applications, including data centers, hospitals, and manufacturing facilities. The company was founded in 2001 and is headquartered in San Jose, California.
