Executive Administrator

The Executive Administrator is a highly trusted professional responsible for executive support, office administration, organizational development, business process improvement, technology adoption, and coordination of employee-related administrative and HR processes.

This position serves as the primary administrative partner to the CEO and leadership team and plays a critical role in supporting organizational efficiency through communication, project coordination, process improvement, and effective use of modern technology and AI-powered tools.

The ideal candidate is highly organized, proactive, technologically savvy, solutions-oriented, and capable of managing multiple priorities while maintaining a high degree of professionalism, confidentiality, and accountability.

This is a full-time, in-office position based in Johnstown, Colorado.

Compensation & Benefits

• Salary Range: $75,000 - $95,000 annually, depending on experience and qualifications
• Salary Non-Exempt position with overtime eligibility
• Comprehensive benefits package, including health, dental, and 4% employer 401(k) match
• Paid Time Off and company holidays
• Professional development opportunities
• A collaborative team environment committed to growth and excellence

Responsibilities of Executive Administrator

Executive & Leadership Support

Provide high-level administrative support to the CEO and leadership team, including calendar management, meeting coordination, communications, travel arrangements, document preparation, and follow-through on key priorities and commitments.

Employee & HR Administrative Coordination

Support employee-related administrative processes by coordinating onboarding, offboarding, recruiting activities, benefits communication, personnel documentation, and collaboration with Backbone Fiber's third-party HR provider.

Office Administration & Organizational Support

Manage day-to-day office administration, company records, vendor relationships, office resources, internal communications, and administrative systems that support efficient business operations.

Business Projects & Process Improvement

Coordinate administrative projects and organizational initiatives, assist with process documentation, and support leadership in maintaining efficient and scalable business practices.

Technology & Administrative Systems

Utilize and support business productivity tools and administrative technologies that improve communication, organization, efficiency, and automation across the office.

Meeting Management & Leadership Coordination

Coordinate leadership and company meetings, prepare agendas and materials, document action items, and ensure timely follow-up on key initiatives.

Financial & Administrative Support

Assist with administrative financial activities, including invoice processing, expense tracking, reporting support, vendor coordination, and maintenance of confidential business records.

Additional Responsibilities

Perform other duties and special projects as assigned in support of Backbone Fiber's continued growth and success.

What Makes You Successful in This Role?

We're looking for a highly organized, dependable professional who thrives in a fast-paced environment and enjoys helping leaders and teams operate more efficiently.

Required Qualifications

• Minimum 5 years of executive administration, office management, business administration, or related experience
• Exceptional organizational, communication, and time-management skills
• Ability to manage multiple priorities while maintaining professionalism, confidentiality, and attention to detail
• Strong technology aptitude and proficiency with Microsoft Office Suite
• Valid driver's license, reliable transportation, and an acceptable driving record
• Authorized to work in the United States

Preferred Qualifications

• Associate's or Bachelor's degree in Business Administration, Human Resources, Organizational Leadership, or related field
• Experience supporting executives, business owners, or leadership teams
• Experience in construction, telecommunications, engineering, contracting, or service-based industries
• Familiarity with HR administration, payroll systems, CRM platforms, project management software, Monday.com and workforce management tools
• Comfortable learning and utilizing AI-powered productivity tools and emerging business technologies

What Success Looks Like

90 Days

The CEO and leadership team have confidence that calendars, meetings, communications, documentation, and employee-related administrative processes are being managed consistently and professionally.

12 Months

The Executive Administrator has become a trusted extension of leadership, allowing executives to spend significantly less time on administrative coordination and more time focused on strategic growth, customer relationships, and company performance.

Living the REAL Way at Backbone Fiber

At Backbone Fiber, we keep it REAL-Reliable, driven by Excellence, Ambition, and focused on Legacy.

We're looking for someone who keeps it REAL - someone who follows through on commitments, takes pride in producing quality work, continuously learns and improves, supports the success of others, and helps build systems and relationships that contribute to the long-term success of the company.