Executive Administrative Assistant II

Job Purpose

The Executive Assistant provides high-impact operational support to Longroad Energy's CEO and President & CFO, serving as a trusted partner at the center of executive leadership. This is not a traditional EA role. The person stepping into this position will exercise sound judgment, operate with a high degree of autonomy, and bring genuine agility to supporting two executives who may have different working styles and preferences - adapting their approach to serve each principal in the way that works best for them.

Reporting primarily to the President & CFO, this role will protect executive time for highest-value activities, own the rhythms and calendars that keep the leadership team running, and represent Longroad's executives with professionalism and candor. The EA will be a key partner in maintaining the company's management operating systems as Longroad scales.

Responsibilities

• Executive Time & Calendar Management - Own and actively manage calendars for both the CEO and President & CFO, making scheduling decisions with a high degree of autonomy based on each executive's established priorities. Proactively protect time for high-value activities and flag conflicts for resolution. Maintain an accountability dashboard tracking where executive time is allocated versus stated priorities. Recognize that each principal may have distinct working preferences and adapt accordingly.
• Email & Communications Management - Manage executive inboxes, triaging and filtering noise, flagging urgent matters, archiving, and drafting responses on non-risk-related matters. Represent the CEO and CFO in external and internal communications with a high level of professionalism and candor. Route external company inquiries to the appropriate parties, handling all sensitive communications with discretion.
• Company & Executive Calendar Ownership - Own the company calendar as it relates to executive and All Hands meetings and events, ensuring consistency in business rhythms and advance planning. Support the scheduling and preparation of ELT staff meetings; agenda-setting and follow-up ownership rests with ELT members, though this role may provide supporting coordination as requested.
• Management Operating System Support - Serve as a key partner in maintaining the cadence and consistency of Longroad's management operating systems. Ensure recurring meetings and operating rhythms stay on the calendar with the right attendees, appropriate advance notice, and reliable execution. From time to time, identify and recommend process efficiencies where executives are involved, contributing a ground-level perspective on how operating rhythms can be strengthened.
• Board & Stakeholder Management - Execute full logistics for Board of Directors meetings, including scheduling, travel arrangements, meals, materials coordination, and on-site support. Assist in maintaining a structured approach to key internal and external stakeholder relationships, including consistent outreach cadence and relationship tracking. Support scheduling and preparation for high-priority executive engagements.
• Travel & Expense Support - Manage complex travel arrangements as needed, including itineraries, accommodations, and ground transportation. Handle expense reporting and reconciliation.
• Internal Communications & Events - Support the planning and execution of All Hands meetings, including slide development and logistics coordination. Manage corporate events such as holiday parties, team gatherings, and executive offsites. Aggregate and synthesize relevant external insights and industry information for executives based on business priorities.
• Office & Facilities - Manage day-to-day office needs including supply ordering and facilities basics. Serve as a professional and welcoming point of contact for visitors to the Boston office. Serve as the onsite point of contact for Safety protocols..
• Team Coordination - Serve as the functional lead for SF-based Executive Assistant, providing guidance and training, ensuring consistency in operating standards and tools, and serving as a day-to-day resource. This is a coordination role, not a formal management responsibility.
• Personal Assistance - Provide occasional personal assistance to executives as needed, helping to minimize distractions from business priorities and maximize time for highest-value activities.

Minimum Qualifications

• 6+ years of experience supporting C-suite or senior executive principals, with demonstrated ability to manage complex, competing demands across multiple stakeholders.
• Experience supporting Board of Directors engagement, including meeting logistics, materials coordination, and on-site execution.
• Experience with executive stakeholder mapping and relationship management, including maintaining outreach cadence and tracking key contacts on behalf of senior leaders.
• Experience with investor or external partner communications and relationship coordination.
• Experience coordinating corporate events and executive-level meetings, including logistics planning, vendor management, and on-site execution.
• Exceptional organizational skills with the ability to prioritize effectively and maintain accuracy under pressure.
• High proficiency with productivity tools and technology; genuine enthusiasm for leveraging AI tools to work smarter and more efficiently.
• Strong written and verbal communication skills - polished, concise, and appropriately calibrated for a variety of audiences including senior executives and Board members.
• Sound judgment and the confidence to push back, advocate for executive time, and make autonomous decisions within agreed parameters.
• Demonstrated ability to handle sensitive and confidential information with discretion, including organizational decisions, personnel matters, and executive communications.
• Comfort operating in a fast-moving, growth-stage environment where processes are actively being built and priorities can shift.

Desired / Preferred Qualifications

• Experience supporting executives in a dual-principal or shared-support model.
• Background in or exposure to chief of staff functions or operating rhythm design.
• Experience in a high-growth, private equity-backed, or mission-driven company environment.

Characteristics Necessary for Success

• Flexible and Adaptive - Adjusts seamlessly to the distinct working styles and needs of two senior executives, meeting each where they are rather than applying a one-size-fits-all approach.
• Proactive and Anticipatory - Stays ahead of needs, surfaces issues before they become problems, and acts without waiting to be directed.
• High Judgment and Autonomy - Knows when to act independently and when to loop in; trusted to make real-time decisions that reflect each executive's priorities and the company's best interests.
• Technology-Forward - Embraces AI and modern productivity tools as force multipliers; continuously looks for smarter ways to work.
• Professionally Courageous - Willing to push back, advocate for executive time, and raise concerns when appropriate.
• Operationally Excellent - Sweats the details so the executives don't have to; brings rigor, follow-through, and reliability to everything.
• Personal integrity and alignment with Longroad's SHINE values. (see website)

Compensation

The salary range is between $100k-$130k. In addition to base salary, this role includes a bonus. The position offers health, vision/dental insurance, flexible spending accounts, 401(k) plan, accrued paid time off, life insurance and disability coverage.
We encourage candidates to consider total compensation when applying and if you feel you meet the requirements and are excited to learn more, we'd love to share.
*Note that the pay range listed for this position is a good faith and reasonable estimate of the range of possible base compensation at the time of posting. Exact compensation may vary based on skills, experience and location.

Other

Applicants must be currently authorized to work in the United States. The Company does not sponsor applicants for work visas.

Benefits of Working at Longroad Energy

We are dedicated to providing our employees with the support and resources they need to stay healthy, secure their future, and be successful in their careers. Benefits at Longroad include the opportunity for merit-based salary increases, incentive plan participation, 401(k) plan and matching, and comprehensive medical, dental, vision, life, and disability insurance. Our robust time-off policy includes accrual of 18 vacation days in your first year, paid holidays, and paid volunteer time. We offer paid parental leave to help support employees as they transition into parenthood.

Diversity, Equity & Inclusion

Diversity, equity, and inclusion matter - at Longroad, in our industry, in our communities, and in society at large. We embrace our responsibility to build and promote a diverse, equitable, and inclusive working experience and drive change where we live and operate. We foster a supportive space that empowers everyone at Longroad to learn about, discuss, and ask questions related to embracing and honoring identity. We collaborate with our community, colleagues, and industry in the ongoing pursuit of evolving and growing an inclusive and diverse environment.