Executive Administrative Assistant

Essential Responsibilities:

• Proactively support the assigned leaders and team by independentlyexecutingall responsibilitieswhilesuccessfullybalancing the needs of multiple Senior Leadership team members
• Prioritize, maintain, and organize extensive and complexcalendars, schedule appointments and meetings (including both on-site and off-site conference arrangements), arrange end to end travel schedules, travel itineraries, air, hotel and ground transportation, manage international visa and right to visit documents, reconcile T&L expenses
• Proactively look ahead at calendars/schedules to identify conflicts, judge efficiency and make recommendations as needed
• Manage a range of general administrative services including ordering supplies and invoice processing
• Maintain distribution lists, create the draft for organizational announcements and distribute
• Schedule, plan, and organize all logistical details for in-house and off-site meetings, etc., as needed
• Manage Workday transactions and pull reports as needed
• Communicateprofessionallywith internal and external persons, at times acting as first point of contact to{functional leader}and/or staffmakinginteractions positive experiences.
• Work proactively and collaboratively to solve for issues
• Handle confidential data and matters discreetlyand professionally
• Create and manage purchase orders as needed; manage outgoing shipments as needed
• Maintain gratitude plan with communications for moments that matter (ie major life events for team)
• Basic understanding of key business drivers; uses this understanding to accomplish own work. Good understanding of how work of own team integrates with other teams and contributes to the area.
• May have some autonomy to make decisions within a defined framework. Resolves issues in situations that require good knowledge and judgment within established procedures. Consults more senior team members for issues outside of defined policy/parameters.
• Create PowerPoint presentations for various meetings/help with various staff/plant level projects
• Work as a team player with others
• Special projects as required

Qualifications/Requirements:

• Bachelor27s degree orHigh School diploma andfiveyears27 work experience as an executive administrative assistant, or equivalent experience/ knowledge
• Minimumfiveyears27 experience in event planning, administrative support, or complex project management or equivalent experience
• Ability to successfully organize and execute details in a fast-paced, ever-changing, environment
• Ability to successfully manage competing priorities
• Highly results driven with exceptional follow through

Desired Characteristics:

• Outstanding interpersonal skills
• A collaborative teamplayeryet able to work independently
• Ability to creatively solve problems and drive best outcomes
• Strong PowerPoint/presentation skills

For candidates applying to a U.S. based position, the pay range for this position is between $72,400.00 and $108,600.00. The Company pays a geographic differential of 110%, 120% or 130% of salary in certain areas. The specific pay offered may be influenced by a variety of factors, including the candidate27s experience, education, and skill set.