Job Description:This job is responsible for developing the event and content strategies that achieve line of business goals and priorities, working with Events Segment Executives, line of business leaders, Communications and Marketing to develop strategic objectives, budget, and execution planning; in addition to, providing direction on overall event plan to assigned planners and cross functional teammates who support the execution (AV, Security, Comms, Marketing), coordinating the end-to-end planning, management, and execution of events. Individual contributions include producing detailed budget and event optimization strategies, sourcing, creating invitations, developing agendas/Run of Shows, managing attendees, planning and executing logistics, often including onsite representation of cross functional areas including AV, Security, Marketing and Comms., reporting pre and post events, processing invoices and reconciling events. Job expectations include traveling to events, leading managing event activity and cross functional onsite teams including vendors
Works with the Segment Leads, MRMs/LMS, LMD and LOB partners to develop and recommend event / content strategy that achieves LOB goals and priorities. Partners with the Segment Leads and MRMs/LMS to develop the strategic objectives, budget and execution plan for each program and for overall yearly plan of the LOB Event Portfolio. Accountable for advising & providing direction and input on overall event plan to assigned planners; coordinates the planning, management and execution of events. Works across the client event space with each other, MRMs/LMS/LMD and LOB partners to uncover event opportunities to deliver one company. Provides support to execution teams on LOB-specific processes and procedures. Accountable for end-to-end event execution including detailed budget creation, sourcing, invitation creation, agenda development, GEMS/cVent site, attendee management, logistics planning (menus/AV/IT), pre/post-event reporting, invoice processing, event reconciliation.
Responsibilities:- Leads the planning and coordinating of complex client and internal events, including both in-person and virtual
- Works with the Event Segment Executive, line of business, Communications, Marketing and Academy partners to develop and recommend event and content strategy that achieves the line of business goals and priorities
- Partners with the Event Segment Lead, line of business, Communications, Marketing and Academy partners to develop the strategic objectives, budget and execution plan for each program and for overall yearly plan of the line business event portfolio
- Regularly liaise with the highest levels of Management on the coordination of our programs by serving as an advisor and event management expert to the function or line of business, proposing value-add event activities and directions around marketing and Communications initiatives and priorities, strategic objections, program planning and event optimization strategies
- Ensures events are planned within company guidelines and manages ALL risks associated with events including protecting our employees, clients, the brand, financial oversight, information security and operational risk; engages Compliance, Legal, Risk, Corporate Security and Corporate Communication partners as needed
- Advises and provides direction and input on overall event plan to additionally assigned vendor planners
- Manages end-to-end event execution including detailed budget creation, sourcing, invitation creation, agenda/Run of Show development, planning technology tools, attendee management, logistics planning (menus/audio visual/technology), pre and post event reporting, invoice processing, event reconciliation
- Coordinates the planning, management and execution of complex events, both in person and virtual
- Works with minimal supervision on a daily basis to deliver for stakeholders, both in the office and onsite at events. Provides on-site support of logistics for events, attendee, and risk management
Required Qualifications:- 10-15 years large scale/complex conference and event production experience
- Extensive knowledge of event planning processes including contracting, logistics, onsite execution, budget management and reconciliation
- Stakeholder management, including experience leading cross functional teams with external partners
- Excellent written and verbal communication, executive presence and strategic influencing skills
- Strong financial management and experience managing multi-million dollar budgets
- Balance strategic direction with detail orientation
- Travel 20-30% time
Skills:- Attention to Detail
- Customer and Client Focus
- Event Planning
- Presentation Skills
- Project Management
- Financial Oversight
- Active Listening
- Business Acumen
- Collaboration
- Prioritization
- Written Communications
- Executive Presence
- Influence
- Written and Oral Communications
- Risk Management
Shift:1st shift (United States of America)
Hours Per Week: 40
Pay Transparency detailsUS - IL - Chicago - 540 W Madison St - Bank Of America Plaza (IL4540)
Pay and benefits information
Pay range
$98,800.00 - $150,400.00 annualized salary, offers to be determined based on experience, education and skill set.
Discretionary incentive eligible
This role is eligible to participate in the annual discretionary plan. Employees are eligible for an annual discretionary award based on their overall individual performance results and behaviors, the performance and contributions of their line of business and/or group; and the overall success of the Company.
Benefits
This role is currently benefits eligible. We provide industry-leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve.
