Job Description:The Event Manager plans and executes dentsu's corporate events, client experiences and industry moments within the Global Events team. This is an individual contributor role based in New York, reporting to the Director of Event Operations.
The Event Manager owns assigned events end to end, from planning through on-site delivery and wrap-up. They coordinate logistics, registration, vendors and budgets, and work closely with internal stakeholders and external partners to deliver polished, well-run experiences.
Responsibilities Event Planning and Execution - Manage assigned corporate events, client experiences and brand activations end to end, from planning through execution and wrap-up.
- Build and maintain project plans, timelines and run-of-show documents for multiple concurrent events.
- Turn event goals and creative direction into detailed logistics plans, flagging dependencies, risks and resource needs.
- Coordinate venues, registration, attendee management, travel, accommodation, transportation, F&B and staffing.
- Serve as on-site lead for assigned events, solving issues in real time and escalating as needed.
Registration and Attendee Experience - Build and manage registration sites, invitation lists and attendee communications in the team's event technology platforms.
- Maintain accurate guest data and produce registration and attendance reports for stakeholders.
- Follow data privacy requirements (e.g. GDPR) when collecting, storing and sharing attendee information.
- Keep the attendee journey smooth from invitation through post-event follow-up.
Budget and Vendor Management - Track event budgets against plan, process invoices and support budget reconciliation.
- Source vendors and manage scopes of work, estimates and payment schedules in partnership with Finance, Procurement and Legal.
- Support negotiations with venues, suppliers and production partners.
- Manage day-to-day vendor relationships and hold partners to agreed scope, timelines and budgets.
Stakeholder Collaboration - Act as the day-to-day point of contact for internal stakeholders on assigned events.
- Work with Marketing & Communications, Growth, Client Leadership and agency brands to keep plans aligned with business goals.
- Communicate status, risks and next steps clearly to stakeholders and the Director of Event Operations.
- Coordinate freelancers, temporary staff and on-site teams.
Reporting and Improvement - Collect post-event data and attendee feedback and contribute to debrief reports.
- Document learnings and help improve team processes, templates and tools.
- Flag new event tools or approaches worth considering.
Qualifications - Bachelor's degree in Business, Marketing, Event Management or a related field, or equivalent professional experience.
- 3+ years of experience in event management, event operations, project or program management.
- Proven experience managing events from planning through on-site execution.
- Hands-on experience with event registration and attendee management platforms.
- Working knowledge of event budgets, invoicing and vendor management.
- Experience coordinating with multiple stakeholders in a matrixed organization.
- Strong organization, communication and time-management skills, with close attention to detail.
- Sound judgment and composure when solving problems on site.
- Able to manage several concurrent events and shifting priorities.
- Comfortable working evenings and weekends around event dates.
Location and Travel - Location: New York, NY. Hybrid role.
- Travel: Less than 25% travel, Domestic and occasional international travel as needed
Additional Information:The annual salary range for this position is $82,800-$87,000. Placement within the salary range is based on a variety of factors, including relevant experience, knowledge, skills, and other factors permitted by law.
Benefits available with this position include:
• Medical, vision, and dental insurance,
• Life insurance,
• Short-term and long-term disability insurance,
• 401k,
• Flexible paid time off,
• At least 15 paid holidays per year,
• Paid sick and safe leave, and
• Paid parental leave.
Dentsu also complies with applicable state and local laws regarding employee leave benefits, including, but not limited to providing time off pursuant to the Colorado Healthy Families and Workplaces Act, in accordance with its plans and policies. For further details regarding Dentsu benefits, please visit www.dentsubenefitsplus.com.
To begin the application process, please click on the "Apply" button at the top of this job posting. Applications will be reviewed on an ongoing basis, and qualified candidates will be contacted for next steps.
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Location:New York
Brand:Dentsu
Time Type:Full time
Contract Type:Permanent
