Job Summary: Nova Biomedical is a fast-growing global leader in scientific and analytical solutions serving the bioprocessing and clinical markets. As Nova continues to integrate, scale, and strengthen enterprise capabilities, the Program Manager will lead complex, cross-functional programs that translate strategic priorities into measurable business outcomes.
Reporting to the VP, Corporate Programs and Communication, the Enterprise Program Manager leads multi-project enterprise programs spanning multiple workstreams, vendors, functions, and geographies over 12- to 36-month delivery horizons. The role is accountable for program strategy, integrated execution, governance, risk and escalation, financial performance, regulatory and compliance alignment, executive communication, and value realization.
About the Enterprise PMO: The Enterprise Project Management Office (EPMO) is Nova Biomedical's company-wide function for managing and enabling complex, cross-functional initiatives that span business units, functions, systems, and geographies. The EPMO focuses on initiatives that create enterprise value, advance integration, or deliver outcomes that cannot be achieved by a single function working independently. It connects enterprise priorities to coordinated execution by aligning sponsorship, decision-making, resources, dependencies, risks, and accountability across the organization. Through common governance, portfolio visibility, and disciplined program management, the EPMO helps Nova execute its highest-priority business-wide initiatives, realize intended benefits, and create sustainable value across the enterprise.
Responsibilities: - Define program objectives, scope, architecture, phasing, success measures, and value-realization plans. Maintain the integrated program roadmap and drive informed trade-off decisions across scope, timing, cost, quality, risk, and business benefit.
- Work within Nova's enterprise governance model, decision rights, escalation paths, stage gates, and operating cadence. Apply these standards consistently across assigned programs, ensure decisions, risks, dependencies, assumptions, and actions are documented and actively managed, and recommend improvements through the appropriate EPMO governance channels.
- Serve as the primary program contact for executive sponsors and steering committees for assigned programs. Translate complex technical, operational, financial, and regulatory issues into clear decision packages and recommendations.
- Align work across IT, Finance, Operations, Quality, Regulatory, Commercial, Service, HR, Legal, and other functions. Clarify ownership, manage dependencies, and resolve cross-functional issues before they become critical escalations.
- Lead the coordinated performance of implementation partners, software providers, validation resources, change-management partners, and training vendors. Support vendor selection, contract and statement-of-work development, performance reviews, deliverable acceptance, and corrective action as needed.
- Own program budget, including CapEx/OpEx categorization, vendor spend governance, business case maintenance, and benefit realization tracking. Present financial position monthly to Finance and regularly to steering committee.
- Maintain an executive-level risk and issue framework with clear owners and mitigation plans. Lead coordinated response to major events such as vendor failure, regulatory findings, technology disruption, resource constraints, or significant delivery risk.
- For applicable programs, partner with Quality and Regulatory Affairs to integrate FDA, ISO 13485, EU MDR, GxP, SOX, validation, audit-readiness, and change-control requirements into program plans and governance.
- Partner with leaders, Communications, HR, and functional teams to assess organizational impacts, sequence stakeholder engagement, support training and readiness, and promote sustained adoption of new processes, systems, and ways of working.
- Provide direction to project managers and matrixed team members. Coach developing talent, contribute to EPMO workforce planning, and build a culture of ownership, collaboration, disciplined execution, and continuous improvement.
- Strengthen EPMO methods, templates, reporting, portfolio practices, and lessons learned. Establish practical standards for responsible use of AI in program management, including appropriate validation, governance, and quality controls.
- Represent Nova, as appropriate and with leadership alignment, in vendor executive reviews, customer discussions, industry forums, audits, and regulatory meetings.
Within the first 90 days:- Build effective working relationships with executive sponsors, functional leaders, program teams, and key vendors.
- Assess assigned program status, governance, dependencies, financial position, and the top strategic risks and opportunities.
- Establish a clear integrated plan, executive reporting cadence, and steering committee rhythm.
- Recommend near-term improvements to EPMO practices, including responsible AI-enabled program management
Within the first 12 months:- Demonstrate measurable progress against agreed business outcomes, benefits, and strategic milestones.
- Build credibility as a trusted partner who enables timely, well-informed executive decisions.
- Advance EPMO maturity through stronger governance, portfolio visibility, methods, tools, and talent development.
- Develop project-management capability through coaching and mentorship.
Experience Requirements: - Bachelor's degree in business, engineering, life sciences, IT, or related field; advanced degree a plus. Equivalent experience considered. Advanced degree (MBA, MS, MEng) strongly preferred.
- 12-15+ years of progressive project and program management experience, or equivalent experience leading complex enterprise initiatives.
- Direct medical device industry experience including FDA / EU MDR submission familiarity.
- PMP certification, in progress, or equivalent demonstrated mastery (CSM, PgMP, PRINCE2, or comparable).
- Smartsheet, Jira, MS Project, or Asana fluency.
- Six Sigma Green Belt, Lean, or business process improvement certifications.
- Demonstrated success leading multi-workstream programs from strategy through implementation, adoption, and benefit realization.
- Experience managing significant budgets, external vendors, contracts, statements of work, and executive-level communications.
- Experience in a regulated industry; medical device experience is strongly preferred, with biotechnology, pharmaceutical, clinical, laboratory, or IVD experience also relevant.
- Experience leading global programs across the United States, Europe, and Asia and coordinating teams across time zones.
- Experience with M&A integration, enterprise systems, process harmonization, or post-acquisition consolidation is strongly preferred.
- Working knowledge of Waterfall, Agile, and hybrid delivery methods, with the judgment to select the approach that best fits the work.
- Demonstrated use of AI to improve program-management effectiveness, with clear examples of tool selection, prompt design, output validation, risk controls, and lessons learned.
- Exceptional written, verbal, facilitation, negotiation, and executive-presentation skills.
Physical Requirements and Working Conditions:- Comfort with working at a computer for extended periods.
- Capacity to lift and carry up to [25-50] pounds as required
- Able to communicate effectively via phone, video, and written communication.
- Occasional need to move about the office to access meetings or resources.
Why Work for Nova Biomedical - Flexible Medical, Dental, & Vision Coverage
- Competitive 401k company match
- Bonus Program, Generous PTO and paid holidays
- Generous Tuition reimbursement
- Hybrid and flexible work arrangements
- Professional development, engagement and events
- Company marketplace for lunch and snacks in our Norwood, MA, Billerica, MA and Westbrook, ME offices
- Company subsidized cafeteria in our Waltham, MA office
Work Location: Hybrid in Norwood, MA
Targeted Salary Range: $130,000 - $170,000
Nova Biomedical believes in transparency and integrity throughout all we do, including compensation. The provided salary range for this role represents the expected base salary or hourly rate for this opening. Actual compensation will be commensurate with the candidate's experience and may vary based on individual factors such as location, skills, and education.
