Job Title:EPMO Sr Portfolio Analyst
Status: Exempt
Reports to: Manager - EPMO
Department: EPMO
Job Code: 4378
Pay Range: $103,100.00 - $115,000.00 Annually
Location: Hybrid in Sacramento CA
WHAT YOU'LL DO:- Strategic Portfolio Management (SPM) System Administration & Support * Serve as the EPMO subject matter expert and system administrator for the ServiceNow SPM module, supporting enterprise portfolio planning, execution, and delivery. * Administer and enhance SPM modules, support testing of SPM features, functionality, and enhancements in support of the department. * Lead or participate in system upgrade and integration projects, ensuring alignment with organizational objectives and minimal disruption to ongoing portfolio management activities. Test and implement updates, releases, and new capabilities to align with EPMO framework and governance evolution. * Monitor system performance, proactively identify issues, and coordinate with IT ServiceNow support teams to resolve technical challenges or outages. * Develop and maintain documentation and training materials for ServiceNow SPM processes, ensuring knowledge transfer and consistency across EPMO teams. * Ensure data integrity, identifying and resolving gaps in records, governance compliance, and optimal usage of SPM capabilities to advance EPMO maturity and value delivery. * Manage and maintain dashboards, workspaces, and views that drive portfolio and delivery visibility. * Configure and maintain interactive dashboard reporting capabilities in SPM to deliver real-time insights to project professionals, leadership, and stakeholders. * Train and support EPMO professionals in the use of SPM tools, dashboards, and reports to increase adoption and capability maturity. * Drive continuous improvement of dashboard analytics, integrating multiple data sources and visualizing trends to support executive reporting and portfolio governance. * Facilitate user feedback sessions to gather enhancement requests and pain points, translating business needs into system improvements or customizations. * Maintain user access controls and permissions within the SPM module, ensuring appropriate security and compliance with organizational policies. * Conduct periodic audits of SPM data and workflows to verify accuracy, completeness, and adherence to governance standards. * Champion adoption of SPM best practices by organizing workshops, webinars, or knowledge-sharing sessions for EPMO and business stakeholders. * Stay current with ServiceNow SPM product updates, industry trends, and emerging technologies, recommending opportunities for innovation and process optimization within the EPMO.
- Reporting, Analytics, & Data Visualization * Advance Data Integrity and Performance Measurement by overseeing the validation and reconciliation of project and portfolio data within ServiceNow SPM, proactively identifying discrepancies, and ensuring timely resolution to maintain data quality standards. * Design and Evolve Dashboard Solutions by architecting and continuously enhance interactive dashboards and reporting suites, leveraging advanced visualization techniques to deliver actionable insights tailored for various stakeholder audiences to communicate project and portfolio health. * Comprehensive KPI Monitoring by establishing and managing robust tracking mechanisms for key performance indicators, including financials, schedules, risks, resource utilization, and benefits realization, enabling trend analysis and predictive forecasting across portfolio financials, schedules, risks, and benefits realization. * Executive-Focused Reporting Cadence: Partner with EPMO leadership to co-create and refine executive-level metric packages, setting regular reporting intervals and customizing visualizations to align with strategic priorities. * Data Integration and Visualization: Aggregate and harmonize data from multiple organizational systems (e.g., financial, resource management, risk registers) to produce holistic views that bolster governance and informed decision-making. * Stakeholder-Centric Communication: Translate complex technical datasets into intuitive, visually compelling dashboards and reports for non-technical stakeholders, including senior leadership and board members. * Industry Research and Best Practice Adoption: Conduct ongoing research into emerging project management methodologies, data analytics trends, and industry standards, recommending and implementing improvements to EPMO reporting practices. * User Training and Support: Lead training sessions and develop support materials to increase EPMO staff proficiency in using reporting tools and analytics dashboards, fostering a data-driven culture across the organization. * Continuous Improvement of Analytics Capabilities: Regularly solicit user feedback, analyze pain points, and implement enhancements to dashboard features and reporting workflows, ensuring alignment with evolving business needs. * Governance and Compliance Reporting: Collaborate with governance and compliance teams to ensure reporting outputs support audit readiness and regulatory requirements, facilitating periodic reviews and documentation updates.
- Governance, Compliance and Portfolio Operations Support * Collaborate closely with EPMO leadership and Planning, Governance, and Administration team to ensure rigorous adherence to governance processes, while proactively supporting effective project and portfolio delivery. (e.g., Intake, Committees, Phase Gate Reviews) * Maintain and manage governance calendars, templates, and essential inputs such as status reports and key metrics, ensuring that all deliverables are consistently timely, accurate, and aligned with organizational standards. * Model the standardization and continuous enhancement of project and portfolio management practices to ensure alignment with the EPMO framework, fostering consistency and operational excellence across programs. * Conduct comprehensive governance reviews to validate adherence to EPMO framework controls and SPM (Strategic Portfolio Management) data quality standards, identifying gaps and recommending corrective actions as needed. * Develop, analyze, and report governance and adoption metrics to EPMO leadership, highlighting emerging trends, compliance issues, and areas requiring reinforcement to support informed decision-making and process improvements. * Serve as a point of contact for audit or oversight activities related to portfolio governance and delivery standards, ensuring documentation readiness and supporting regulatory and compliance requirements. * May support Request for Proposal (RFP) activities including identifying business needs and product/service expectations and assisting in analyzing and comparing vendor responses. * Maintain a thorough understanding of state and federal laws and regulations related to credit union compliance including bank secrecy and anti-money laundering laws appropriate to the position.
- Continuous Improvement & EPMO Optimization * Proactively identify, thoroughly document, and strategically recommend enhancements to EPMO processes, tools, templates, workflows, and delivery practices, leveraging system analytics and stakeholder feedback to drive operational efficiency. * Partner with EPMO leadership to rigorously assess the effectiveness of portfolio and project governance structures, providing data-driven recommendations for process adjustments and optimization. * Independently lead targeted process improvement initiatives and pilot projects that enhance portfolio data integrity, reporting accuracy, and tool utilization, ensuring alignment with organizational standards. * Continuously refine playbooks, templates, and project management tools to streamline delivery, foster consistency across programs, and enable scalable best practices. * Continuously refine playbooks, templates, and project management tools to streamline delivery, foster consistency across programs, and enable scalable best practices. * Analyze feedback and performance metrics from project professionals to uncover trends and actionable insights, translating these into measurable improvements across the EPMO. * Champion capability-building efforts by facilitating knowledge-sharing sessions and operational excellence initiatives, empowering teams, and reinforcing a culture of continuous improvement within the EPMO.
- Stakeholder Collaboration & Communications * Collaborate closely with project professionals, department leaders, and cross-functional teams to identify portfolio data requirements and areas for process improvement, ensuring alignment with organizational objectives. * Actively engage stakeholders to translate business needs into actionable SPM configurations, customized reports, and targeted process enhancements that support portfolio transparency and effective decision-making. * Contribute extensively to the EPMO knowledge base by developing and maintaining thorough documentation, best practice guides, tip sheets, and providing ongoing user support to drive consistent project delivery. * Establish and foster trust with stakeholders through responsive support, open communication, and proactive issue resolution, ensuring a high level of stakeholder satisfaction * Maintain a robust network of relationships across departments and levels, promoting internal collaboration, knowledge sharing, and unified portfolio management practices. * Lead stakeholder engagement initiatives, such as workshops and feedback sessions, to gather insights, address concerns, and cultivate buy-in for new processes and tools. * Serve as a liaison between the EPMO and business units, facilitating clear communication of project objectives, timelines, and deliverables. * Monitor stakeholder feedback and performance metrics to identify trends, recommend improvements, and ensure continuous enhancement of collaboration practices.
QUALIFICIATIONS AND PREFERENCES:- Bachelor's Degree in Project Management or Business Administration, Finance, Management Information Systems, or Computer Science or eight (8) years of experience. Equivalent work experience may be considered in lieu of a 4-year degree. required
- 4+ years combined experience in project portfolio management, project and data analytics, and dashboard report generation, preferably in a financial institution or organization of similar size. required
- 5+ years experience in analyzing and documenting requirements using various tools and techniques such as Problem/Opportunity Analysis, Business Context Diagram, and Use Cases. required
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DISCLAIMER/INTENT AND FUNCTION OF JOB DESCRIPTIONS:The above information on this description has been designed to indicate the general nature and level of work performed by team members within this classification. Because the nature of positions and job functions can change over time, this job description is not designed to contain or be interpreted as a comprehensive inventory of all essential functions, duties, responsibilities and qualifications requirements of team members assigned to this job. Job duties may be changed or modified in the Credit Union's discretion. The Credit Union will keep team members updated on key functions, duties, and requirements of their position by communications from the Credit Union and by updating the job description from time to time. Any team member with questions about the nature of their job duties is encouraged to consult with their supervisor.
