Job Description

Athena is Sophia Space's first hardware mission to space - a complex, fast-moving program where business discipline is what turns ambition into on-schedule, on-budget delivery. As Business Manager for Athena, you are the financial and contractual backbone of the program office, working shoulder-to-shoulder with the Program Manager so that cost, schedule, and contracts stay tightly wired to technical progress.

You will own the program's business execution: the budget and the integrated schedule, the earned-value story that ties them together, and the full lifecycle of commercial and government contracts that supply the mission. It is a high-visibility role at the center of Sophia Space's most important near-term mission, with room to grow into full ownership of the program's business function.

You will do this in an organization that leans hard on modern AI - you're encouraged to put AI tools to work across cost and schedule analysis, contract review, and reporting, moving faster while keeping a clear head about where the tools help and where they don't.

Location & Eligibility

This position is primarily in-person in Pasadena, California, with occasional hybrid flexibility based on business needs.

Primary Responsibilities

• Budget & Financial Management (Primary) - Own the Athena budget: baseline and manage the work breakdown structure and budget-at-completion; lead monthly cost performance reviews with cost performance reports and variance analysis; coordinate with Finance on actuals, accruals, purchase orders, and forecasting; manage estimate-at-completion and flag emerging overruns.
• Schedule Management - Develop, baseline, and maintain the Integrated Master Schedule with engineering, operations, and supply chain; track milestones and schedule risk; run the weekly status and escalation cadence; apply Earned Value Management to tie schedule performance to cost.
• Contracts & Subcontract Management - Serve as the day-to-day contracts interface; administer FAR/DFARS-compliant subcontracts and government task orders; support proposals and negotiations; maintain CDRLs and period-of-performance tracking; coordinate with Legal on NDAs, IP, and changes.
• Program Operations & Reporting - Prepare cost, schedule, risk, and contract briefings for internal and customer audiences; maintain program-control documentation; gather integrated status across teams; support the risk and opportunity register with quantified impacts.

Required Skills

• Program business management, program control, or project management experience in aerospace, defense, or space
• Demonstrated cost and schedule management on hardware development programs
• Proficiency with program scheduling tools (e.g. MS Project, Primavera, or equivalent)
• Working knowledge of FAR/DFARS, government contract types (CPFF, FFP, T&M), and subcontract administration
• Experience developing and presenting cost performance reports, variance analyses, and estimate-at-completion forecasts
• Strong spreadsheet and financial-modeling skills; comfortable working with large datasets
• Clear written and verbal communication - able to translate financial complexity into a clear program narrative
• Comfortable using AI tools in day-to-day work - interested in adopting AI assistants and agents to work faster and better, with sound judgment about where they help and where they fall short
• Bachelor's degree in Business Administration, Finance, Engineering Management, Systems Engineering, or a related field

Desired Skills

• Commercial-space startup or first-of-kind hardware mission experience
• Earned Value Management Systems (EVMS) familiarity and ANSI/EIA-748
• NASA or DoD program support with CDRLs and contract data deliverables
• PMP or equivalent certification
• Demonstrated experience applying AI tools and agents (e.g. LLM assistants such as Claude) to program-controls work - cost and schedule analysis, contract review, drafting, or reporting
• Experience with program-management and collaboration tools (e.g. JIRA, Confluence)
• Cross-functional work with supply chain and hardware engineering teams

The pay range for this role is:

125,000 - 155,000 USD per year (Pasadena, CA)