***Applicants must be eligible to work in the United States without visa sponsorship now or in the future******NO STAFFING AGENCY CANDIDATES WILL BE CONSIDERED FOR THIS POSITION***The expected hourly range for this position is $30.00 - $51.00 depending upon experience.
WDF Inc., a Tutor Perini Company, is seeking a
Document Coordinator to join our office in Mount Vernon, NY.
DESCRIPTION:The Construction Document Coordinator is responsible for coordinating the flow of project documentation among project teams, clients, consultants, contractors, and subcontractors. This role serves as a central point of contact for document processing, ensuring timely communication, accurate documentation, and efficient project administration.
Responsibilities:Project Documentation Coordination
- Coordinate preparation, review, distribution, and filing of project documents.
- Process RFIs, submittals, transmittals, change requests, and contract correspondence.
- Monitor document routing to ensure timely reviews and approvals.
- Maintain project tracking logs and status reports.
Administrative Support
- Support Project Managers, Construction Managers, and field staff with document-related activities.
- Prepare meeting agendas, minutes, and project reports.
- Coordinate document submissions to clients and regulatory agencies.
- Assist in maintaining project schedules and deliverables.
Communication Management
- Serve as a liaison between clients, consultants, subcontractors, and project teams.
- Ensure project correspondence is distributed appropriately.
- Track action items and follow up with responsible parties.
- Facilitate information sharing among project stakeholders.
Quality Control
- Review documents for completeness, formatting, and compliance with project standards.
- Verify required approvals and signatures are obtained.
- Ensure consistency across project documentation packages.
- Assist with project audits and quality management procedures.
Closeout Support
- Coordinate collection of closeout documentation.
- Assist with preparation of as-built drawings, warranties, O&M manuals, and turnover packages.
- Ensure all project records are complete prior to project closeout.
Requirements:- Associate's or Bachelor's degree in Construction Management, Engineering Technology, Business Administration, or a related discipline preferred. High School Diploma required.
- 2-5 years of experience in construction administration, project coordination, or document management.
- Familiarity with commercial, heavy civil, transportation, utility, or infrastructure projects preferred.
- Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Experience with Procore, SharePoint and Autodesk Construction Cloud required. P6, Oracle Unifier, or e-Builder preferred.
- Strong document tracking and reporting capabilities.
- Excellent organizational and multitasking skills.
- Strong verbal and written communication abilities.
- Detail-oriented and process-driven.
- Ability to work effectively in a fast-paced construction environment.
- Strong customer service and stakeholder management skills.
