6+ years in document control or project administration
Experience in engineering or construction environments
Strong proficiency with SharePoint and electronic document management systems
Familiarity with PMIS platforms and document control databases
Proficient in Microsoft Office Suite
Exceptional organizational skills and attention to detail
Excellent written and verbal communication skills
Ability to manage multiple priorities independently
Responsibilities
Manage and maintain project documents including correspondence and records
Ensure accurate coding, filing, and distribution of documents in SharePoint and PMIS
Support document management processes and record retention requirements
Provide training and user support for SharePoint and PMIS to project teams
Perform onboarding and offboarding for document management systems
Maintain electronic project files and ensure compliance with standards
Coordinate document activities with project teams, clients, and contractors
Create and update procedures and guidelines for document control
Generate reports to track project documentation and workflows
Provide administrative support as needed
Benefits
Onsite work in New York, NY
Opportunity to support large-scale construction programs
Engagement with diverse project teams and stakeholders
Professional development through training and user support
Dynamic work environment with multiple priorities
Full Job Description
Document Control Specialist
Location: New York, NY (Onsite)
Salary: $105,000-$120,000
Overview
We are seeking an experienced Document Control Specialist to support a large-scale construction program by managing project documentation, records, and electronic document management systems. This role will be responsible for maintaining document accuracy and integrity, supporting SharePoint and PMIS platforms, and ensuring compliance with established document control standards and procedures.
Key Responsibilities
Manage and maintain project documents, including correspondence, submittals, RFIs, and project records
Ensure documents are accurately coded, filed, distributed, and maintained within SharePoint and PMIS platforms
Support document management processes, workflows, and record retention requirements
Provide SharePoint and PMIS training and user support to project team members
Perform user onboarding and offboarding for document management systems
Maintain electronic project files and ensure compliance with document control standards
Coordinate document activities with project teams, clients, consultants, and contractors
Create and update procedures, distribution lists, guidelines, and related documentation
Generate reports and assist with tracking project documentation and workflows
Provide administrative support as needed
Qualifications
Bachelor's degree preferred
6+ years of experience in document control, project administration, project controls, or records management
Experience supporting engineering, construction, or capital projects environments
Strong experience with SharePoint and electronic document management systems
Experience working with PMIS platforms and document control databases
Proficiency in Microsoft Office Suite
Strong organizational skills with exceptional attention to detail
Excellent written and verbal communication skills
Ability to manage multiple priorities and work independently in a fast-paced environment
Preferred Qualifications
Experience developing document control procedures, workflows, and training materials
Knowledge of project records management requirements across the project lifecycle
Experience supporting large-scale infrastructure, transportation, or construction programs
