Diploma or degree in Information Management, Records Management, Engineering Technology, Business Administration, or related field.
12+ years of document control or information management experience on large capital projects, with 5+ years in a lead or supervisory role.
Experience in pipeline, midstream, oil and gas, or major energy infrastructure projects, particularly with EPC/EPCM contractors.
Hands-on proficiency with EDMS platforms like Hexagon SDx, Omega 365, Aconex, FileNet, or SharePoint, and Microsoft Office Suite.
Working knowledge of ISO 9001, records management standards, and audit practices.
Proven ability to lead, coach, and develop teams while managing multiple priorities.
Strong communication, stakeholder management, and problem-solving skills.
Responsibilities
Lead document control and information management for the Calgary project office, ensuring documentation integrity and audit readiness.
Continuously improve the project EDMS, including workflows, document types, and role-based access.
Develop and enforce document control procedures, naming standards, and retention schedules.
Manage document exchange with contractors and vendors, including transmittals and revision control.
Establish and monitor service levels and KPIs; report document control performance to project leadership.
Lead and mentor a team of document controllers and system administrators.
Deliver onboarding and training on document control systems for project teams and partners.
Collaborate with various teams to align information management with project execution requirements.
Benefits
Exposure to industry-leading clients and partners.
Competitive compensation and comprehensive benefits package.
Flexible work environment and opportunities for advancement.
A culture that values safety, accountability, and excellence.
Full Job Description
Document Control Manager - Project Services | Calgary, AB | Full Time - ID# 7390
In this role, you'll play a key part in driving project excellence, collaborating with industry leaders, and ensuring high-quality outcomes across complex initiatives.
Role & Responsibilities In this role, you will:
Lead and govern document control and information management for the Calgary project office, ensuring documentation integrity, traceability, and audit readiness.
Own and continuously improve the project EDMS (e.g., Hexagon SDx, Omega 365, SharePoint, Aconex), including workflows, document types, validation rules, metadata, and role-based access.
Develop, maintain, and enforce document control procedures, work instructions, naming and numbering standards, and retention schedules.
Manage document and data exchange with EPC/EPCM contractors, engineering firms, and vendors, including transmittals, review cycles, revision control, and as-built and turnover packages.
Establish and monitor service levels, KPIs, and dashboards; report document control performance and risks to project leadership.
Lead, mentor, and develop a team of document controllers, system administrators, and trainers.
Deliver onboarding and training on document control systems and processes for project team members, contractors, and partners.
Collaborate with project controls, engineering, construction, procurement, and regulatory teams to align information management with project execution and stage-gate requirements.
Support internal and external audits and ensure compliance with applicable regulatory, ISO 9001, and records management requirements.
Identify opportunities for automation and process improvement, and lead root-cause analysis on recurring document control issues.
Plan and execute documentation handover at key project milestones and project closeout.
Qualifications / Requirements To succeed in this role, you bring:
A diploma or degree in Information Management, Records Management, Engineering Technology, Business Administration, or related discipline.
12+ years of document control or information management experience on large capital projects, including 5+ years in a lead or supervisory role.
Experience on pipeline, midstream, oil and gas, or major energy infrastructure projects, including working with EPC/EPCM contractors.
Hands-on proficiency with EDMS platforms such as Hexagon SDx, Omega 365, Aconex, FileNet, or SharePoint, and the Microsoft Office Suite.
Working knowledge of ISO 9001, records management standards, and audit practices.
Proven ability to lead, coach, and develop teams while managing multiple priorities.
Strong communication, stakeholder management, and problem-solving skills.
Preferred: Certified Information Professional (CIP) or comparable certification; PMP or project management fundamentals; ISO 9001 internal or lead auditor.
Salary Range for Role $140,000 - $145,000 CAD Compensation at PTAG varies depending on a wide array of factors, which may include but are not limited to the specific office location, role, skill set and level of experience.
Exposure to industry-leading clients and partners.
Competitive compensation and comprehensive benefits package.
Flexible work environment and opportunities for advancement.
A culture that values safety, accountability, and excellence.
