Job Description We have an opening for a
Document Compliance Coordinator to navigate a complex matrix of federal, institutional and organizational requirements. You will collaborate with engineers and subject matter experts to initiate, develop, document and evaluate comprehensive technical procedures, documents and safety plans. This position will support the Superblock (SBK) facility within the Strategic Deterrence Directorate.
This position may offer a hybrid schedule, which includes the flexibility to work from home one or more days per week,after a probationary period. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options, may vary based on the needs of the team and the organization.
You will- Analyze, develop,and implement documentation processes, procedures, and practices to ensure activities within the facility are performed in compliance with requirements in federal regulations, institutional procedures, and the facility safety bases.
- Independently evaluate complex procedures and process documents to resolve implementation gaps and verify facility requirements are adequately implemented, safety-basis controls are maintained, and required technical and management reviews are conducted.
- Serve as subject matter expert on technical document control; interpret and analyze data to provide recommendations to senior management.
- Collaborate with subject matter experts, facility management, training, and SBK staff to lead the review, revision, and release of operational procedures through established change control processes affecting facility operations, systems, and LLNL programs.
- Monitor and oversee document tracking and routing, and ensure revision control using electronic applications (e.g., Enterprise Lifecycle Management-Unclassified [ELM-U]/Windchill) for configuration management of documents.
- Identify, establish, monitor, and analyze internal performance metrics; provide reports and recommendations to the SBK Document Compliance Manager.
- Develop, lead, and implement strategies for addressing process improvement initiatives that impact major mission areas.
- Lead and coordinate complex special projects supporting document management; represent the facility on related programmatic, directorate, and Laboratory-wide initiatives.
- Perform other duties as assigned.
Qualifications - This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at the time of hire.
- Bachelor's degree in communications, English or a related field, or equivalent combination of education and relevant experience.
- Advanced technical composition, writing and editing skills and experience effectively composing professional documentation.
- Experience interpreting, reviewing, and analyzing procedures to determine if the activities they address are performed in compliance with complex regulations and requirements.
- Demonstrated ability to manage cross-functional work, influence stakeholders, and resolve sensitive issues with tact and judgment.
- Strong collaboration and communication skills with the ability to work effectively across multidisciplinary teams.
- Ability to manage multiple competing priorities, and to apply project management principles to organize, coordinate, sequence, and accomplish work.
- Experience applying advanced organizational skills, demonstrating attention to detail, accuracy, and follow through.
- Strong proficiency in Microsoft Word and a solid working knowledge of Excel, FileMaker Pro, Adobe Acrobat, and EDMS (such as SharePoint or Windchill) with the ability to learn new software quickly.
Qualifications We Desire- Procedure Writer Certification (Professional Procedure Association).
- Experience with Superblock policies, procedures, and operating practices.
Pay Range$136,020 - $166,584 Annually
This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee's position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.
Additional Information #LI-Hybrid
Position InformationThis is a Career Indefinite position, open to Lab employees and external candidates.
