Position DescriptionDirects, plans, coordinates and supervises the operations and activities of a specialized unit or small department; develops and implements policies and procedures, administers the budget, organizes tasks and sets priorities. Serves as liaison with university personnel and community at large. Works under general supervision with broad latitude for initiative and independent judgement.
About the Department and/or CollegeThe Director for Strategic Initiatives, Capital Planning, and Real Estate provides leadership and oversight for strategic planning support, executive communications, capital planning documentation, and organizational initiatives within the Strategic Initiatives, Capital Planning, and Real Estate department. Reporting directly to the Senior Associate Vice President, this position coordinates the development of institutional reports, presentations, memoranda, and board materials supporting capital projects and strategic initiatives across the university.
The Director serves as a key liaison among university leadership, project teams, consultants, contractors, and external stakeholders to ensure accurate communication, effective coordination, and compliance with state and university reporting requirements. This position facilitates strategic assessment activities, supports implementation of departmental priorities, and develops executive-level communications for the Board of Regents, executive leadership, and other governing bodies.
Major/Essential FunctionsStrategic Planning and Initiative Support
- Supports departmental strategic planning efforts and institutional initiatives by translating strategic objectives into actionable departmental priorities and implementation plans.
- Collects, analyzes, and synthesizes information from multiple sources to support strategic decision-making and organizational assessment activities.
- Develops reports, metrics, dashboards, and presentations to communicate departmental performance, progress, and strategic outcomes.
- Coordinates special projects and strategic assignments on behalf of the Senior Associate Vice President.
Capital Planning Support
- Coordinates development and preparation of capital planning documentation for review by executive leadership and the Board of Regents.
- Gathers and compiles project planning information, budget data, schedules, and supporting documentation for institutional capital planning reports and submissions.
- Assists with preparation of the MP1 Report and related documentation supporting the Texas Tech University System's Five-Year Capital Projects Plan.
- Reviews project information for completeness, accuracy, consistency, and compliance with university and state reporting requirements.
- Develops executive summaries, briefing materials, and board agenda support documents related to capital projects and departmental initiatives.
Executive Communications and Reporting
- Develops and maintains professional communication standards, templates, and reporting formats for departmental use.
- Creates executive presentations, memoranda, reports, briefing documents, correspondence, and informational materials for various audiences.
- Coordinates preparation and distribution of official departmental communications and reports.
Real Estate Planning and Support
- Coordinates the collection, review, and organization of documentation related to university real estate acquisitions, dispositions, leases, easements, licenses, and other property transactions.
- Maintains detailed records of real estate assets, transaction status, critical dates, contractual obligations, and supporting documentation to ensure accuracy and compliance with institutional requirements.
- Develops executive summaries, briefing materials, board agenda items, presentations, and memorandums related to real estate transactions for review by executive leadership and the Board of Regents.
- Prepares and packages materials for Board of Regents consideration, ensuring all required documentation, analyses, and recommendations are complete, accurate, and presented in accordance with university standards.
- Supports strategic real estate planning initiatives by collecting, analyzing, and presenting information regarding property utilization, acquisitions, dispositions, development opportunities, and portfolio management activities.
- Maintains confidentiality and security of sensitive real estate, contractual, financial, and strategic information.
- Assists in developing and maintaining standardized templates, procedures, and workflows related to real estate transactions and governance approvals.
Stakeholder Engagement and Coordination
- Facilitates communication and information sharing among project teams, departmental personnel, consultants, contractors, vendors, and stakeholders.
- Establishes and maintains collaborative working relationships with internal and external partners.
- Serves as a departmental resource regarding project status, strategic initiatives, and reporting requirements.
Administrative Leadership
- Assists in developing departmental procedures and administrative processes supporting strategic initiatives and capital planning activities.
- Provides guidance regarding reporting practices, documentation standards, and communication protocols.
Knowledge, Skills, and Abilities- Strong analytical, organizational, and project coordination skills.
- Knowledge of strategic planning principles, organizational assessment, and performance measurement.
- Ability to analyze complex information and present findings clearly and concisely.
- Exceptional written, verbal, and presentation communication skills.
- Ability to prepare executive-level reports, summaries, and briefing materials.
- Knowledge of project planning, organizational operations, and administrative processes.
- Ability to build collaborative relationships with various stakeholders.
- Strong attention to detail and commitment to accuracy.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Advanced proficiency in Microsoft Office Suite, including PowerPoint, Excel, Word, and reporting tools.
- Ability to exercise sound judgment and maintain confidentiality when handling sensitive information.
Required QualificationsBachelor's degree in related area required plus five years progressively responsible management experience. Additional education may substitute for experience on a year for year basis.
Preferred Qualifications- Master's degree in Business Administration, Public Administration, Higher Education Administration, Planning, Communications, or a related discipline.
- Experience within higher education, government, facilities planning, capital construction, or institutional administration.
- Experience preparing materials for governing boards, executive leadership, or regulatory agencies.
- Experience supporting capital planning, facilities planning, strategic assessment, or organizational effectiveness initiatives.
- Knowledge of Board of Regents processes and state reporting requirements related to higher education capital projects.
- Experience developing executive-level reports, presentations, and professional written communications.
- Experience working with senior leadership and managing complex organizational initiatives.
Safety InformationAdherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.
Pay StatementCompensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.
