Work Shifts9:00 A.M - 5:00 P.MDuties & ResponsibilitiesPurpose of Position:
Implements and coordinates systems and procedures relating to purchase of supplies, equipment and services at the most favorable prices consistent with quality, quantity, efficiency and Occupational Safety and Health Administration (OSHA) code compliance.
Essential Duties and Responsibilities:
1. Establishes and maintains liaison with all department heads, supervisors and chiefs of service to facilitate and expedite the purchasing of supplies, equipment and services.
2. Recommends, assists and participates in establishment of standards and specifications for all supplies, equipment and services.
3. Negotiates purchase contracts for supplies, equipment and services. Obtains bids as may be required, and awards contracts to vendors on basis of price, quality, quantity, OSHA code compliance or such other considerations, as may be appropriate.
4. Works in close liaison with the administrator in charge or involved with renovations and/or construction where these activities affect the purchasing function.
5. Maintains up-to-date knowledge of prices, new items or services, consumer reports and other sources of product and price evaluation. Also maintains up-to-date knowledge of toxic substance disclosure regulations.
6. Maintains archives relative to the procurement process, in accordance with regulatory requirements.
7. Assists in the development of programs for testing new products.
8. Interviews sales people.
9. Establishes minimum and maximum stock levels and reorder points.
10. Receives and reviews all purchase requisitions for compliance with documentation and authorization procedures.
11. Examines supplies and equipment for compliance with standards and specifications; evaluates contract service.
12. Prepares and issues purchase orders in accordance with established authorization and documentation procedures.
13. Assists and participates in forms design and reproduces stocks of forms design.
14. Maintains and controls duplicating and copying facilities; prepares reports reflecting utilization of this cost center by other departments or cost centers.
15. Assists and participates in cost studies relative to proposed new products or services.
16. Assists in development of periodic capital equipment requests from department.
17. Assists and participates in development and control of the Other Than Personnel Services (OTPS) Budget.
18. Assists and participates in development and management of Materials Management Functions.
19. Performs other duties related to the purchasing function, including assignment of duties to subordinates.
Minimum Qualifications1. A Master's Degree in Business Administration, Finance, Accounting, Logistics/Supply Chain, Engineering, Economics, or a related discipline and four (4) years of experience as a purchasing agent, buyer, or in a related procurement or supply chain role in a large governmental agency, hospital or health care facility, or similar organization, two (2) years of which must have been in a responsible administrative or supervisory capacity; or
2. A Bachelor's Degree in Business Administration, Finance, Accounting, Logistics/Supply Chain, Engineering, Economics, or a related discipline and five (5) years of experience as a purchasing agent, buyer, or in a related procurement or supply chain role in a large governmental agency, hospital or health care facility, or similar organization, three (3) years of which must have been in a responsible administrative or supervisory capacity.
Department Preferences- Enterprise resource planning, procurement, order-management, transportation-management, reporting and analytics systems
- eProcurement, electronic sourcing, contract-management, supplier-management, logistics and business-intelligence platforms
- Standard spreadsheet, database, financial-modeling and reporting tools
- Broad functional knowledge of sourcing, category management, procurement, contracting, transportation, logistics and supply chain operations
- Ability to support executive supply chain leadership and coordinate operational tasks across multiple functional areas
- Practical experience in supporting competitive sourcing, supplier evaluations, contract implementation and operational performance management
- Working knowledge of procurement workflows, supplier onboarding, purchase-order management, internal controls and contract compliance
- Demonstrated ability to analyze spend data to identify contract leakage, off-contract spend, logistics inefficiencies and operational process improvements
BenefitsNYC Health and Hospitals offers a competitive benefits package that includes:
- Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
- Retirement Savings and Pension Plans
- Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
- Loan Forgiveness Programs for eligible employees
- College tuition discounts and professional development opportunities
- College Savings Program
- Union Benefits for eligible titles
- Multiple employee discounts programs
- Commuter Benefits Programs
If you wish to apply for this position, please apply online by clicking the "Apply for Job" button.
