Bachelor's degree in Business, Human Resources, or related field; minimum of eight years in a senior payroll manager role.
Five years of supervisory experience, preferably in payroll.
Expertise in end-to-end payroll processes and understanding of business operations and internal controls.
Solid knowledge of federal and multi-state payroll regulations, tax reporting, and best practices.
Excellent communication skills and strong analytical abilities with attention to detail.
High proficiency in Microsoft Office suite.
Ability to maintain confidentiality and collaborate across diverse groups.
Responsibilities
Direct all payroll activities and supervise administrative staff.
Oversee the Student Employment Office and its administrative staff.
Develop and ensure compliance with payroll and SEO policies and procedures.
Provide strategic leadership for payroll operations and monitor service effectiveness.
Ensure accurate and timely payroll processing using Ellucian's Banner system.
Prepare and submit federal and multi-state payroll tax reports and review non-wage payments for tax liabilities.
Advise departments on payroll and taxation issues and policies.
Benefits
Health & Welfare Programs: Medical, Dental, Vision, and Life Programs for employees and eligible family members.
Wellness & Fitness: Access to on-campus Recreation and Fitness Center; Employee Assistance Program.
Commitment to Educational Excellence: Tuition assistance for employees and eligible dependents; tuition exchange opportunities.
Employee Discounts on products, services, and educational opportunities.
Work/Life Benefits: Generous paid time off; progressive holiday schedule; 4 weeks of parental paid leave.
Full Job Description
The Director of Payroll & Student Employment serves as the primary manager for the Payroll and Student Employment Offices. This position is responsible for and accountable for directing the in-house payroll function and the time management systems for the University. This position will direct and participate in the preparation of the weekly and semi-monthly payrolls for faculty, staff, and students, ensuring compliance with all Federal and State laws as well as compliance with Union Bargaining Agreements.
This role is also responsible for providing direction and support for the Student Employment Office (SEO) aimed at making the employment process for students and the University community as effective and efficient as possible.
You will:
Provides direction of all payroll related activities, including the supervision of administrative staff members.
Provides direction of Student Employment Office (SEO) including the supervision of administrative staff members.
Responsible for development, maintenance and compliance of payroll and SEO policies and procedures.
Provides strategic leadership for Payroll operations while measuring and monitoring the effectiveness and efficiencies of the services provided.
Ensures accurate and timely in-house processing of the University's payrolls, weekly and semi-monthly, through Ellucian's Banner system, time management systems, and payroll reporting requirements.
Prepares and submits all federal and multi-state payroll tax reports, including quarterly and year-end returns; reviews non-wage payments for tax liabilities and acts as the general resource person for technical payroll and tax matters.
Advises departments on payroll and taxation issues, policies, and procedures.
Works with other members in the Business Office so the timely posting of all payroll transactions are properly recorded to the general ledger including reconciliations of payroll tax accounts and 403b liabilities.
Manages tax table updates, W-2 processing, and develops the University's annual payroll calendar.
Assists with required data for various audits; financial statement, A-133, 403B and worker's compensation.
Reviews and recommends changes to improve operational effectiveness.
Fosters an environment where a high level of customer service is delivered to faculty, staff and students.
Understands and champions system changes, upgrades, and government mandated changes to payroll. Assists IT and HR in managing the implementation and maintenance of payroll and payroll related systems.
Performs other duties as assigned
You need:
Bachelor's degree in Business, Human Resources or related field, and a minimum of eight (8) years of experience in a senior level payroll manager position.
Five (5) years of supervisory experience, preferably in payroll.
Expertise in the end-to-end payroll process and a high level of understanding of general business operations and internal control concepts.
Solid knowledge of federal and multi-state regulations and payroll fundamentals including payroll tax, reporting, balancing, pay policies, garnishments, and payroll best practices
Excellent interpersonal, verbal, and written communication skills are essential as are strong analytical, diagnostic, and problem-solving skills with attention to detail.
A high level of technical skills and proficiency in the Microsoft Office suite.
Ability to collaborate and communicate effectively across a wide range of constituencies.
Ability to maintain and safeguard confidential and proprietary information.
Preferred Qualifications:
An MBA and prior work experience in a higher education environment.
Experience with Ellucian's Banner HR / Payroll system and TimeClock Plus time and attendance system preferred.
Certified Payroll Professional (CPP) designation preferred.
Whats in it for you:
Health & Welfare Programs: Employees and their eligible family members, including spouses and dependent are eligible for Medical, Dental, Vision and Life Programs.
Wellness & Fitness: On-campus Recreation and Fitness Center for employees and families; Employee Assistant Program
Commitment to Educational Excellence: Tuition assistance for employees and eligible dependents; Tuition exchange opportunities
Employee Discounts on products, services and educational opportunities
Work/Life Benefits: Generous paid time off programs; progressive paid holiday schedule (including holiday break between Christmas and New Year's); 4 weeks of parental paid leave.
*Note - the budgeted salary for this position is $95,000 - 120,000
