Applicants must reside in California
The Director of Operational Excellence & Strategy is a senior operational leader who partners directly with the CEO to translate organizational priorities into coordinated plans, reliable systems, measurable outcomes, and sustained execution. The Director leads operational improvement across departments while respecting the distinct authority of residential services, clinical case management, and independent quality assurance. This is a strategic, hands-on implementation role.
What You'll Do
1. Strategic Leadership & Organizational Development
- Partner with the CEO to set annual operational priorities, a 2- to 3-year operational and technology roadmap, and an agency-wide KPI framework.
- Translate strategy into accountable project plans with owners, milestones, deadlines, resources, and success measures.
- Establish monthly executive dashboards and regular leadership reporting that surface progress, risks, decisions needed, and overdue actions.
- Evaluate organizational capacity, role clarity, succession needs, and scalable cross-functional processes.
- Lead change management, communication, adoption, and staff engagement for major operational initiatives.
2. Systems Implementation & Technology Infrastructure
- Lead coordinated implementation and optimization of Salesforce CRM, WorkMarket payment workflows, Microsoft 365/SharePoint/Teams, and other approved systems.
- Assess case management, learning management, project management, and automation solutions; lead implementation only after organizational approval.
- Develop integrated referral intake, provider onboarding, documentation, reporting, and administrative workflows that minimize duplicate entry.
- Coordinate vendor relationships, implementation schedules, staff training, user adoption, data governance, access controls, and return on investment.
- Build practical dashboards and automated reporting with appropriate privacy and security safeguards.
3. Operations Management & Process Excellence
- Supervise the Operations Manager and ensure continuity of administrative support, facilities, procurement, vendor management, accounts-payable coordination, and operational technology.
- Create and maintain agency-wide standard operating procedures, process maps, service standards, and responsibility matrices.
- Standardize annual calendars, rolling 60-day schedule updates, cross-department handoffs, referral routing, and action tracking.
- Monitor operational bottlenecks, implement corrective process changes, and measure timeliness, accuracy, and efficiency.
- Partner with finance and the CEO on operational budgets, spending controls, forecasting inputs, and resource allocation; do not replace finance approval authority.
4. Leadership Accountability & Performance Management
- Establish a predictable leadership cadence for department status reports, project reviews, issue escalation, and follow-up.
- Maintain a centralized strategic initiatives tracker with accountable owners, due dates, deliverables, and completion evidence.
- Coach operational direct reports, conduct performance evaluations, identify development needs, and support cross-functional leadership capacity.
- Escalate unresolved program, compliance, financial, or personnel risks promptly to the appropriate accountable executive.
- Support implementation of QA corrective actions while preserving QA independence and the clinical and residential directors' professional oversight.
5. Board Support & External Relations
- Prepare operational updates, KPI summaries, and implementation reports for CEO and board review.
- Support CEO-led strategic planning, committee work, and external stakeholder communications.
- Represent LEAP on approved operational projects with vendors, Regional Centers, and community partners.
Who We're Looking For
Required Qualifications
Education:
- Master's degree from an accredited institution in Public Administration (MPA), Business Administration (MBA), Public Policy (MPP), Nonprofit Management, Organizational Leadership, Healthcare Administration (MHA), or a closely related field required.
Experience and Expertise:
- Seven to ten years of progressively responsible operations or organizational leadership experience, including cross-functional execution and team management.
- Experience leading systems implementation, operational transformation, process improvement, and change management.
- Strong project management, analytical, financial, and technology skills; proficiency with CRM, Microsoft 365, dashboards, and workflow tools.
- Nonprofit, healthcare, disability services, or social services experience preferred; familiarity with California Regional Centers and Title 17 desirable.
Preferred: Lean Six Sigma Green Belt certification, Project Management Professional (PMP) certification, or formal training in organizational change management. Equivalent demonstrated success leading measurable process-improvement initiatives is also valued.
- Ability to communicate clearly, build trust, protect confidential information, and balance mission-centered services with operational rigor.
Compensation & Benefits
Employment Status: Full-time, exempt.
Salary: $160,000-$185,000 annually, commensurate with qualifications and experience.
LEAP of California offers a competitive benefits package. We will discuss specific benefits and eligibility during recruitment.
