Overview of Responsibilities: The Director of Finance and Operations has responsibility for all fiscal functions, policies and procedures for the Maine Organic Farmers and Gardeners Association (MOFGA) and MOFGA Certification Services LLC (MCS).
Core responsibilities include, but are not limited to:
- Overseeing and executing financial management, nonprofit accounting, reporting, and financial record keeping,
- Strengthening and implementing financial and operational management systems improvements to enhance accuracy of financial information and efficiency of processes, and
- Evaluating the full cost of program delivery and incorporating it into organizational planning and funding requests.
The Finance and Operations Director supervises a team of 4 staff members, and is responsible for managing relationships with third-party external financial partners and consultants. This position provides essential support and strategic direction to the organization working closely with the Executive Director, Deputy Director, Board of Directors, and Program Directors to translate goals into operational plans and procedures. The individual must bring a people-centered and equity based approach to their leadership and must be committed to collaboration and team-work.
Supervisor: Deputy Director
Supervises: HR and Operations Director, Buildings and Grounds Director, Data Systems Manager, Finance and Operations Coordinator
Work Week: Full-time, generally Monday through Friday, 9 a.m. to 5 p.m. Occasional nights and weekend hours required, including during the Common Ground Country Fair.
Position: Salaried. Federal Fair Labor Standards Act Exempt. The employee is not eligible for overtime payment. This position is not eligible for MOFGA's collective bargaining unit.
Location: This position is based at MOFGA's office in Unity. A hybrid Unity office/remote work schedule may be agreed upon and can be discussed during the hiring process.
Salary and Benefits: The salary range for this position is $85,000- $93,000 annually, depending upon experience. MOFGA has an excellent benefits package, including paid medical, dental and vision insurance, and parental leave. Employees receive a generous paid time off package, including vacation and sick time, three personal days, two week-long office closures, 14 paid holidays annually, and a sabbatical after seven years of employment
Required Abilities and Knowledge:
- Expertise in nonprofit financial management, best practices and internal controls including nonprofit accounting topics, revenue recognition, and tracking of restricted assets.
- Thorough understanding of legal requirements for nonprofit organizations.
- Excellent attention to detail and an ability to manage and prioritize multiple tasks at the same time.
- A people-centered approach to operations with a drive for improving organizational systems.
- Previous experience with managing a team and a commitment to collaboration.
- Experience with managing contracts and contractors to deliver core functions.
- Excellent written and oral communication skills.
- Experience with technology and IT systems including CRM and HRIS platforms.
- Strong project management skills -- able to map out a plan, proactively communicate with stakeholders, plan for mistakes, and debrief for lessons learned.
- Self-motivated and proactive.
- A team player and someone who enjoys working with a diverse group of staff, contractors, volunteers and members of the public.
Responsibilities:
Finance:
- Maintain strong financial systems, internal controls, and documentation practices.
- Supervise the Finance and Operations Coordinator role.
- Oversee external financial partners to ensure accurate QuickBooks entries, reconciliations, and timely monthly closes.
- Oversee income and expense tracking across grants, contracts, and individual contributions to ensure accuracy, compliance, and alignment with funding commitments.
- Ensure federal grant financial compliance - adhering to the rules, cost principles, and reporting standards set by the federal government under the Office of Management and Budget (OMB) Uniform Guidance (2 CFR 200).
- Oversee the relationship with MOFGA's third party accountants.
- Ensure that there are internal controls and checks in place for MOFGA's financial and bookkeeping processes.
- Produce monthly financial reports and executive summaries for the Staff, Board and Finance committee, accurately and on time.
- Manage and facilitate the Board Finance Committee meetings with the Board Treasurer.
- Manage MOFGA's fiscal sponsorship program including maintaining relationships with existing organizations and evaluating new opportunities.
- Manage MOFGA's overall budget, cash flow and finances and coordinate the budget process with the Executive Director and Board Treasurer.
- Manage MOFGA's endowment and investment withdrawals and additions.
- Lead annual tax filings and audits in coordination with external financial partners to ensure timely and accurate completion.
- Update and implement all necessary business policies and accounting practices including but not limited to documenting and maintaining financial policies and procedures, and implementing new or revised internal financial controls in compliance with audit recommendations.
- Negotiate contracts with all external partners including clients, third-party vendors, and consultants
Risk Management:
- Ensure appropriate lines of insurance coverage for meeting general organizational needs and special events.
- Review and sign insurance contracts.
- Identify and lead financial logistics of the Fair including reconciling income from ticketing and store sales, and working with fair gates and store teams to ensure systems alignment.
- Maintain legal compliance with all state and federal laws in regards to business filings, charitable registration, employment law, and workers' compensation.
General Operations & Facilities:
- Supervise the Buildings and Grounds Director - promote cross-team collaboration between B&G and Operations to ensure facilities, infrastructure and systems are functioning effectively.
- Supervise the Data Systems Manager to ensure smooth functioning of all internal financial and constituent data systems.
- Supervise the Director of HR and Operations to ensure smooth functioning of all necessary HR and operations functions and compliance.
- Provide back-up on time-sensitive HR claims, payroll processing, and insurance policy issues.
- Provide back up on financial income processing.
- Assess, improve and develop operational systems for staff efficiency and effectiveness.
- Ensure there is clarity and documentation of processes across systems.
- Ensure staff adoption of organizational systems through trainings, regular communication and reminders
- Help develop and implement a strategic plan for MOFGA's IT needs in coordination with the Buildings and Grounds Director and the HR and Operations Director. Help manage third party IT contractors and ensure that all staff and teams have IT needs met.
- Carrying out all of the responsibilities listed above in accordance with the mission statement, goals, and philosophy of the Maine Organic Farmers and Gardeners Association.
- Other duties as assigned.
MOFGA's success is dependent upon the collaborative spirit among its staff members and volunteers. Employees are expected to be ready and willing to assist colleagues in all program areas when directed to do so by their supervisors. This includes having all staff work at the Common Ground Country Fair.
