Job Title:Director of Executive Office
FLSA Status:Exempt, full-time
Department:Office of the CEO
Reports To:Chief Executive Officer
Location: Austin, TX
The Director of the Executive Office will work at the center of Girl Scouts of Central Texas, partnering closely with the CEO and a collaborative Executive Team to turn strategy into action. This role will strengthen executive team effectiveness, lead cross-functional work, support an engaged Board of Directors, and help advance important relationships with donors, volunteers, and community leaders.
We are looking for a thoughtful strategist and skilled operator who brings clarity to complexity, builds trust across teams, and makes good ideas easier to execute. No two days will look quite the same, but each will offer the chance to work with smart, committed colleagues and help create meaningful opportunities for girls across Central Texas.
Job Purpose: The Director of the Executive Office leads the operations of the Executive Office and serves as a strategic partner to the CEO. Through disciplined project management, executive support, governance oversight, and cross-functional leadership, the role ensures the successful implementation of the Council's strategic priorities and maximizes the effectiveness of the CEO, Executive Team, and Board of Directors.
Essential FunctionsExecutive Team Effectiveness- Collaborate with the Executive Team to help manage and/or monitor selected cross-functional projects, aligning stakeholders, managing implementation, mitigating risks, and ensuring achievement of intended outcomes.
- Coordinate Executive Team meetings, retreats, annual planning, and goal-setting processes, ensuring alignment and follow-through on key decisions.
- Serve as a trusted advisor to the CEO by conducting research, preparing analyses, and supporting executive decision-making.
- Represent the CEO in designated meetings, projects, and stakeholder engagements as assigned.
Governance Leadership- Lead planning and coordination for Board and committee meetings, including agendas, materials, communications, minutes, decisions, and follow-up.
- Maintain the board portal, governance records, and related systems to support compliance, accessibility, institutional continuity, and effective board service.
- Manage board and delegate processes, including appointments, onboarding, training, communications, elections, and compliance with bylaws and policies.
- Advise the CEO and Board Chair on governance practices, board effectiveness, and leadership development.
- Coordinate the council's participation in National Council Session and other governance activities of Girl Scouts of the USA.
- Plan and execute governance and leadership events, including the Annual Meeting.
- Support the CEO's engagement with GSUSA committees, task forces, and national initiatives.
- Coordinate the council's participation in state, regional, and national collaborations within the Girl Scout Movement.
CEO External Engagement and Fundraising Support- Manage systems, tracking, and follow-up processes supporting the CEO's fundraising portfolio, ensuring commitments, stewardship activities, and relationship opportunities are documented and completed.
- Coordinate preparation and follow-up for the CEO's donor visits, community meetings, media opportunities, and other external engagements, including briefings, presentations, speeches, correspondence, talking points, commitments, and next steps.
- Facilitate the board's participation in major fundraising initiatives, campaigns, and leadership giving efforts.
Administrative Coordination- Manage the CEO's calendar, travel, communications, meeting logistics, and administrative functions to maximize effectiveness and organizational impact.
- Manage the finances and administrative operations of the Office of the CEO, including budgeting, forecasting, expense management, and reporting.
- Lead planning and execution for major internal meetings, leadership gatherings, and council-wide events sponsored by the Executive Office.
- Support the CEO's work to further employee engagement, executive team culture, and council-wide communications.
- Design, implement, and continuously improve Executive Office processes, tools, and systems to strengthen decision-making, information flow, project coordination, and organizational effectiveness.
Required Qualifications- Minimum of seven years of progressively responsible experience in strategic planning, organizational operations, governance, project management, or executive leadership support, including experience partnering with senior executives and leading complex, cross-functional initiatives. Ten or more years of related experience is preferred.
- Demonstrated success leading complex strategic initiatives, organizational change efforts, and cross-functional projects from concept through implementation.
- Strong business acumen and ability to identify priorities, solve problems, and drive execution.
- Demonstrated ability to influence, build alignment, and foster trust across stakeholders and teams.
- Experience supporting senior executives, boards of directors, volunteer leaders, or other complex governance structures.
- Strong analytical and problem-solving skills with the ability to synthesize information, evaluate organizational risks and opportunities, and develop recommendations.
- Exceptional written, verbal, and interpersonal communication skills.
- Advanced proficiency with Microsoft 365.
- Ability to handle sensitive information with professionalism, and sound judgment.
Additional Qualifications- Experience using artificial intelligence tools to perform job-related tasks, improve efficiency, support analysis, strengthen communication, and enhance execution of role-specific responsibilities.
- Experience with business systems including CRM and HRIS platforms.
- Strong organizational skills with the ability to manage multiple priorities while maintaining attention to detail.
- Commitment to fostering an inclusive, collaborative, and mission-driven culture.
- Must be able to utilize council-approved technology to perform essential job functions.
- Valid Texas driver's license and ability to drive throughout the council area. In addition, may be required to travel nationwide as required to fulfill job responsibilities.
- Successful completion of background screening and other GSCTX employment requirements.
- Obtain and maintain yearly membership in Girl Scouts of the USA.
Education- Bachelor's degree in Business, Communications, Public Administration, Nonprofit Management, Organizational Leadership, or a related field.
- Equivalent combination of education and relevant experience may be considered.
- Advanced degree or professional certification in leadership, project management, nonprofit management, or a related field preferred.
Physical Requirements- Ability to operate office equipment and work at a computer for extended periods.
- Ability to occasionally move materials weighing up to 20 pounds.
Environmental Demands- Primarily works in an office environment with frequent interaction with staff, volunteers, and community stakeholders.
- Occasional evening and weekend work required.
Important Note: The information contained in this job description is intended to outline the general nature and scope of work being performed by an employee assigned to this position. It is not intended to be construed as a contract, or as an exhaustive list of all responsibilities, duties and capabilities required of a person employed in this capacity. Job descriptions are subject to change at the discretion of the Girl Scouts of Central Texas.
