Position OverviewThis role can be based in Denver, CO. in alignment with our flexible work policy (3 days in, 2 days flexible).The Senior Manager, Customer Experience Operations & Service Delivery is responsible for defining, building, and scaling the operational infrastructure, systems, analytics, service delivery processes, and governance that enable a consistent, world-class experience across Vantage's hyperscale customer portfolio.
This strategic leadership role serves as the operational backbone of the Customer Experience (CE) organization. It drives standardization, automation, service excellence, customer insight, and executive visibility across the customer lifecycle, from contract execution and onboarding through Ready for Service (RFS), steady-state operations, expansion, renewal, and executive engagement.
The role owns the CE operating model, including ServiceNow service desk and customer portal strategy, dashboard and KPI governance, executive reporting, and continuous improvement. This leader partners closely with Sales, Operations, Construction, Engineering, Security, Finance, Legal, IT, and Executive Leadership to deliver scalable processes, actionable insight, and measurable customer outcomes.
Essential Job FunctionsCustomer Experience Operating Model & Governance
- Design, implement, and continuously improve a scalable CE operating model that supports portfolio growth and the complexity of hyperscale customers.
- Establish governance, decision rights, role clarity, and documented accountability across Strategic Account Managers and cross-functional partners.
- Map end-to-end customer and internal workflows to identify ownership gaps, friction, control weaknesses, and opportunities for standardization or automation.
- Develop common methodologies for account planning, dependency management, operational readiness, contractual obligations, and risk identification across legal, operational, financial, and commercial dimensions.
- Establish content and records governance for customer communications, reporting, statements of work, job aids, operating records, and SAM work product.
- Ensure the operating model aligns with Vantage standards, lease obligations, and executive expectations.
ServiceNow Service Desk, Customer Portal & Service Delivery
- Own the business strategy, operating model, governance, and continuous improvement roadmap for the CE service desk and ServiceNow customer portal.
- Define and manage intake, categorization, routing, prioritization, fulfillment, escalation, closure, and customer communication standards for service requests, incidents, and inquiries.
- Establish service-level objectives, operating-level agreements, response and resolution targets, quality standards, escalation thresholds, and executive visibility for critical customer matters.
- Partner with IT, Operations, Security, and other functional owners to translate customer and business requirements into scalable ServiceNow workflows, integrations, automation, and reporting.
- Lead portal adoption, self-service design, knowledge management, case deflection, customer communications, and user experience improvements.
- Create governance for data quality, assignment ownership, queue health, aged cases, reopen rates, backlog reduction, root cause analysis, and corrective action follow-through.
- Use service desk trends and customer feedback to identify systemic issues, improve processes, and reduce customer effort.
- Establish best practices for major incident communications, customer escalations, and coordinated execution of executive engagement protocols.
Dashboards, Customer Health & KPI Management
- Own the CE data and reporting strategy, dashboard architecture, KPI framework, and reporting governance.
- Lead the creation and ongoing management of executive, operational, and customer-facing dashboards using trusted operational, financial, contractual, service, and relationship data.
- Manage the Customer Health Index framework, incorporating leading and lagging indicators to surface customer risk, satisfaction, retention, expansion, and delivery performance.
- Create portfolio scorecards covering service performance, SLA attainment, customer satisfaction, RFS readiness, renewal readiness, executive engagement, revenue risk, and strategic account health.
- Partner with IT, analytics, and business intelligence teams to improve data quality, automate reporting, and reduce manual effort.
- Translate data into executive-ready insights, trends, decisions, and recommended actions for monthly and quarterly operating reviews.
- Monitor KPI performance and ensure owners maintain measurable recovery or improvement plans when targets are not met.
Cross-Functional Orchestration, Escalation & Program Enablement
- Serve as the centralized intake and triage point for CE and SAM operational initiatives, ensuring prioritization, visibility, business case clarity, and effective handoff to PMO or functional teams.
- Establish and facilitate a weekly SAM operating forum that drives alignment, knowledge sharing, issue visibility, and decision follow-through.
- Develop scalable tools, templates, playbooks, automation, and job aids that improve consistency, data accessibility, and execution quality.
- Strengthen cross-functional transparency and accountability through clear owners, decision logs, action registers, and measurable commitments.
Executive Visibility & Strategic Customer Programs
- Deliver concise, executive-ready reporting and briefing materials for internal leadership reviews and customer-facing business reviews.
- Provide portfolio-level insight into service performance, systemic risk, customer sentiment, revenue exposure, delivery confidence, and expansion pathways.
- Own the operational governance of the stakeholder management program, including stakeholder mapping, relationship plans, engagement tracking, follow-up actions, and outcome measurement.
- Partner with senior leadership to evolve the CE and Strategic Account programs in line with Vantage growth, customer expectations, and business priorities.
- Perform additional duties as assigned.
Job Requirements- Bachelor's degree in Business Administration, Engineering, Computer Science, Operations Management, or a related field required; MBA or equivalent advanced degree preferred.
- 7+ years of progressive experience across customer experience operations, customer success operations, service management, business operations, data center operations, telecommunications, hyperscale account support, or strategic program management.
- 4+ years of experience leading Customer Experience Operations, Customer Success Operations, service delivery, business operations, or a comparable enterprise operating function.
- Experience supporting hyperscale or large enterprise customers in complex, multi-stakeholder environments strongly preferred.
- Data center, high-tech infrastructure, telecommunications, or mission-critical operating experience strongly preferred.
- Demonstrated experience implementing, administering, or owning the business operating model for ServiceNow or a comparable enterprise service management platform.
- Proven ability to design and scale governance frameworks, operating models, service processes, and cross-functional workflows.
- Experience leading customer portal strategy, service desk performance, knowledge management, workflow automation, and digital self-service improvement.
- Demonstrated ability to create executive dashboards, KPI frameworks, customer health models, and performance scorecards using Power BI, Tableau, ServiceNow reporting, or equivalent tools.
- Experience establishing data definitions, ownership, governance, and reporting controls across multiple enterprise systems.
- Knowledge of ITIL, Lean, Six Sigma, process improvement, customer journey management, or operational excellence methodologies preferred.
- Strong ability to influence and drive accountability in a highly matrixed environment without direct authority.
- Advanced proficiency in Microsoft 365; strong data analysis, executive storytelling, and KPI development capability.
- Executive-level written, verbal, facilitation, and presentation skills.
- Exceptional organizational, prioritization, change leadership, and problem-solving abilities in a fast-paced environment.
- Travel required is expected to be up to 25% but may increase over time as the business evolves
Physical Demands and Special RequirementsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects; reach with hands and arms; climb stairs; balance; stoop or kneel; talk and hear. The employee must occasionally lift and/or move up to 25 pounds.
Additional Details- Salary Range: $180,000 - 195,000 Base + Bonus (this range is based on Colorado market data and may vary in other locations)
- This position is eligible for company benefits including but not limited to medical, dental, and vision coverage, life and AD&D, short and long-term disability coverage, paid time off, employee assistance, participation in a 401k program that includes company match, and many other additional voluntary benefits.
- Compensation for the role will depend on a number of factors, including your qualifications, skills, competencies, and experience and may fall outside of the range shown.
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