Full Job Description
POSITION OVERVIEW:
The Director, Bids East is responsible for leading and overseeing bid, RFP, contract, pricing, and costing activities across assigned Eastern and Southeastern markets. This role ensures accurate and timely bid submissions, effective contract and price management, and consistent processes across multiple business units. The Director partners closely with Customer Service, Purchasing, and other internal teams to support customer needs, improve operational efficiencies, and maintain strong relationships with internal and external stakeholders. The position will also provide leadership and direction to additional team members as needed.
PRINCIPLE RESPONSIBILITIES:
• Regional oversight over bids and requests for proposal, including intake, response review, costing, pricing and submission (LA, GA, Southeast, VA, PA)
• Price/cost management including assurance of timely entry and maintenance of customer contracts.
• Process and manage customer price changes (i.e. market pricing, manufacturer list price changes, contract price increases, ongoing customer contract additions).
• Conduct internal audits of customer/vendor contracts.
• Manage exception reports.
• Apply appropriate item identification to bid specification.
• Identify costing methods and apply appropriate cost to bid specifications.
• Preparation of RFP/Bids.
• Item identification by bid request from customer
• Applying cost to all specific bid items included in the RFP/BID
• Complete bid packet for final submission
• Work with Customer Service Department to respond to customer questions or requests, including daily order substitutions.
• Work with purchasing department to ensure optimal purchasing methods.
• Create and maintain sustainable working relationships with internal and external customers.
• Assist in developing and streamlining contract/cost related procedures.
• General administration duties including emails, filing, etc.
• Manage additional team members if needed.
• Managing multiple units of the business.
• Perform other duties as assigned.
REQUIRED SKILLS:
• Strong analytical and problem-solving skills with the ability to identify discrepancies, evaluate costing methods, and recommend appropriate solutions.
• Ability to develop and maintain strong working relationships across departments, including Customer Service, Purchasing, Sales, Finance, and Operations.
• Strong leadership and decision-making skills, with the ability to provide direction and support to team members as needed.
• Strong written and verbal communication skills, with the ability to communicate clearly and professionally with internal and external stakeholders.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities, deadlines, and business units simultaneously.
• Strong knowledge of K-12 bids, RFPs, contracts, pricing, and costing processes.
• Advanced proficiency in Microsoft Office, particularly Excel, with the ability to analyze pricing, cost, and contract data.
• Ability to identify process improvements and help develop consistent, efficient contract and bid related procedures.
EDUCATION/EXPERIENCE:
• Bachelor's degree in Business Administration, Finance, Accounting, Supply Chain, Foodservice Management, or a related field preferred; equivalent relevant experience may be considered.
• Minimum 15 years of progressive experience in K-12 contracts, bids, pricing, or sales, preferably within foodservice or distribution.
TRAVEL REQUIREMENTS:
• 0-5 %.
OTHER DUTIES:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
WORKING CONDITIONS AND PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Individuals may need to sit or stand as needed. May require walking primarily on a level surface for periods throughout the day. Reaching above shoulder heights, below the waist, or lifting as required to file documents or store materials throughout the workday. Proper lifting techniques are required. May include lifting to 25 pounds on occasion.
Salary- $130,000
