What you'll Be Doing:Lead day-to-day accounting operations across general ledger, month-end close, AP, AR, payroll, and financial reporting. Oversee multi-entity and international accounting, tax coordination, audits, and compliance while ensuring accurate and timely financials. Partner closely with the Controller, lead and develop the accounting team, and improve processes and systems to support Vagaro's continued growth.
*This role is based onsite in Pleasanton, CA Monday through Friday*
Compensation- Base Annual Salary: $165,000 to $210,000
- Annual Bonus: Up to 20%
Your Impact: General Ledger & Month-End Close- Own the general ledger and the month-end close in NetSuite, from the close calendar through final review, across multiple entities and currencies (U.S., U.K., Canada, Australia), including intercompany, cost-plus, revenue reclass, loan and accrual entries.
- Review and approve journal entries, balance sheet reconciliations and flux analyses, ensuring every account is reconciled, supported and signed off on schedule.
- Manage financial statement preparation, including consolidation, footnote disclosures and supporting schedules.
- Maintain the chart of accounts, GL mapping and close controls, and continuously improve close speed and accuracy through process improvement and automation.
Payroll, Benefits & Compensation Accounting- Oversee payroll accounting for bi-weekly U.S. payroll and monthly U.K. payroll, including payroll, PTO, bonus and commission accruals, payroll flux and reconciliations, and off-cycle and final pay.
- Own 401(k) and benefits accounting, including deferral and loan funding, reconciliations and plan audit support.
- Serve as the finance owner of payroll systems (currently Paycom, transitioning to Workday), partnering with HR on setup, GL mapping and benefit codes.
- Own the payroll forecast, headcount reporting and the payroll components of the annual budget, partnering with FP&A and HR.
Treasury, Banking & Cash- Manage bank relationships and portals, including account and signer administration, KYC and bank projects, and ensure timely cash and bank reconciliations.
- Oversee loan accounting and lender reporting requirements.
Audit & Tax Oversight- Oversee annual financial statement audits (consolidated and international statutory) and the 401(k) plan audit, serving as the primary liaison with external auditors and managing audit deliverables.
- Coordinate all domestic and international income tax filings, quarterly estimates, payments and agency notices, partnering with external tax advisors to ensure compliance, accuracy and timely submission.
- Oversee sales tax, VAT and GST compliance and related audits, and support tax provision and deferred tax accounting.
Finance Systems & Internal Controls- Serve as business owner of NetSuite and Airbase, directing administration, user access reviews and segregation of duties, and lead finance systems implementations and upgrades.
- Maintain the internal control framework, accounting policies and process documentation, and ensure backup coverage for every critical process.
Technical Accounting & Strategic Support- Perform technical accounting research and prepare position memos on non-routine transactions (revenue recognition, leases, equity, business combinations), ensuring compliance with U.S. GAAP.
- Maintain accounting policies aligned with evolving accounting standards and company operations.
- Partner with the Controller and CFO on M&A due diligence, purchase accounting and integration of acquired entities, including pro forma financials.
Accounting Leadership & Collaboration- Lead, coach and develop the accounting team across GL, payroll, AP and AR, setting priorities, delegating clearly, cross-training and holding regular 1:1s.
- Stay hands-on: step in to prepare, review or troubleshoot day-to-day accounting work when needed, especially during close and audit.
- Partner with the Controller and CFO, and collaborate with FP&A, HR, Legal, IT and Operations on financial reporting and process improvement initiatives.
What you Bring: - Bachelor's degree in Accounting, Finance, or related field; CPA preferred.
- 8+ years of progressive accounting experience, including at least 3-4 years within a high-growth SaaS, payments or technology company, and prior experience leading a team.
- Deep general ledger expertise: month-end close, multi-entity and multi-currency consolidation, intercompany, accruals and account reconciliations.
- Strong working knowledge of U.S. GAAP, including ASC 606 (Revenue Recognition), ASC 842 (Leases) and ASC 805 (Business Combinations).
- Hands-on experience with financial statement preparation, audit management and tax coordination; payroll and benefits accounting experience strongly preferred.
- Experience with NetSuite, including period close and administration; familiarity with Paycom, Workday, ADP or Airbase is a plus; advanced Excel skills.
- Highly operational and hands-on, with a strong sense of ownership, reliability and commitment; comfortable rolling up sleeves on a lean team.
- Quick learner who adapts fast, handles ambiguity and juggles competing deadlines without losing accuracy.
- Excellent written and verbal communication skills, with proven ability to write clear, concise memos and to work with auditors, advisors and executives.
- Strong leadership, organization, and time-management skills, with high attention to detail.
Why You'll Love Working Here: 💖
- Attractive Compensation & Performance Bonuses: Enjoy a competitive salary paired with performance-based bonuses
- Generous PTO: 15 accrued days, plus 10 company holidays annually.
- Health & Wellness: Comprehensive healthcare, dental, and vision plans for you and your family.
- Exclusive Perks: Discounts on attractions, theme parks, shows, sports events, movies, hotels, and more through TicketsAtWork. 🎟
- Beauty Perks: $30/month reimbursement for any Vagaro service, including health, beauty, or wellness treatments. 💅
- Food Perks: $50 monthly stipend for our onsite microkitchen and a complimentary DoorDash DashPass subscription. 🍽
- Growth Opportunities: College Assistance Reimbursement, access to EAP & Work/Life Programs, and a LinkedIn Learning account.
- Financial Security: 401k program with 4% matching and optional life/supplemental insurance.
- Stay Active: Access to our on-site gym, flavored water dispenser, and basketball court to keep you fit and energized! 🏀
