General Description Summary:
The Deputy Finance Director serves as a key operational and analytical partner to the Deputy Executive Director, providing support on all finance and accounting-related matters. This role is responsible for overseeing day-to-day financial operations, ensuring accuracy, compliance and efficiency, while helping translate strategic priorities into actionable financial plans.
This position is primarily execution-focused, with responsibility for implementing financial strategies and maintaining strong internal controls.
Essential Duties and Responsibilities:
- Assists with maintenance and oversight of biweekly payroll process in ADP and other web portals; serves as main backup for all payroll processing
- Oversee daily financial activities, including budgeting, accounting, reporting and cash flow management
- Ensure timely and accurate preparation of financial statements and internal reports.
- Assist in the development and administration of the annual budget
- Conduct financial analysis, forecasting, and scenario planning to support decision making
- Assist with development, maintenance and oversight of PAG procurement procedures and provide agency personnel guidance, training and assistance in the procurement process
- Track expenditures and ensure alignment with approved budgets
- Maintain and enforce internal controls, policies and procedures
- Ensure compliance with all applicable regulations, audit requirements and reporting standards
- Coordinate audit preparation and support external auditors as needed
- Identify opportunities to improve systems, reporting, and operational management
- Recommend actions and improvement to Deputy Executive Director
- Provide guidance to C-suite on interpretation of financial statements and support ongoing operational needs
- Maintain clear financial ties and contracts with partner organizations as necessary.
- Perform other related duties
Knowledge, Skills and Other Abilities:
- Knowledge of the principles and practices of public administration and financial management
- Knowledge of both governmental and private accounting practices and procedures
- Ability to communicate effectively, both orally and in writing
- Skill in establishing and maintaining effective working relationships, both internally and externally
- Ability to analyze financial problems and present solutions clearly and concisely
- Knowledge of relevant federal, state and local laws, rules and regulations.
- Ability to apply principles and practices associated with the area of assignment
- Ability to create and manage complex accounting and reporting systems
- Ability to coordinate several concurrent projects and various personnel associated with their completion
Supervisory Responsibilities:
- Carries out supervisory responsibilities as assigned in accordance with the agency's policies and applicable laws
Minimum Education and/or Experience Requirements:
- At a minimum, requires combination of knowledge, skills and abilities to perform duties and either a graduate degree with six years of related experience or an undergraduate degree with eight years of related experience or equivalent
Physical Demands:
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to walk. The employee is occasionally required to stand. The employee is frequently required to drive to locations and participate in outreach events.
Work Environment:
- The work environment characteristics described here are representative of those an employee encounters while performing the essentials functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate. The employee is required to carry promotional materials to events.
