Position DetailsPosition Information
Recruitment/Posting Title Department Administrator Supervisor
Job Category Staff & Executive - Administrative & Support
Department Industrial Engineering
Posting Summary Rutgers, The State University of New Jersey is seeking a Department Administrator Supervisor for the Department of Industrial and Systems Engineering in the School of Engineering (SoE). The Department Administrator-Supervisor provides overall administrative, business management, supervision, and assessment of performance of the daily operations of the department. This position is the principal departmental liaison for SoE facilities, personnel, business, and budgetary matters with the SoE Dean's Office and other university business offices. This individual serves as point of contact for external stakeholders at the direction of the department chair. This position has a dual reporting line to both the department chair and to the Dean's Business Office.
Among the key duties of the position are the following:
- Supervises all administrative operations and processes for the academic department.
- Coordinates and tracks appointment and reappointment letters for department personnel, including faculty, staff, and students.
- Interprets and implements university, school, and department policies and practices.
- Supervises department administrative staff and works closely with the department chair, faculty and dean's office on programs that encourage and support faculty and student activity.
- Manages business and budgetary aspects of department operations.
- Ensures expenditures are consistent with the departmental operating budget.
- Develops and monitors revenue and spending plans for the academic department.
- Monitors department and faculty resources that include unrestricted funds as well as gift and endowment funding and may include research funding.
- Assists with fiscal management of the department's core facilities.
- Prepares budgetary and business reports and provides other information for the SoE Grants Office, as requested.
- Works closely with the SoE Grants Office to monitor post-award activity on activities such as appointments and effort reporting, when necessary.
FLSA Exempt
Grade 05
Salary DetailsMinimum Salary 71447.000
Mid Range Salary 90435.000
Maximum Salary 109422.000
Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
Position Status Full Time
Working HoursStandard Hours 37.50
Daily Work ShiftWork Arrangement Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description Admin Assembly (MPSC)
Payroll Designation PeopleSoft
Seniority UnitTerms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications
Minimum Education and Experience - Bachelor's degree in accounting, finance, business and administration, or related field; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of general accounting principles and practices, office administration, work organization, coordination, and facilitation.
- A minimum of two years of relevant professional experience in a financial/accounting/business function and managerial/supervisory experience.
Certifications/LicensesRequired Knowledge, Skills, and Abilities - Excellent communication skills.
- Computer literacy.
Preferred Qualifications - Masters degree in Business, Finance, Accounting, Human Resources, or a related discipline. Relevant engineering knowledge or experience.
Equipment Utilized - Microsoft Office, database and statistical applications, Marketplace, Cornerstone, Oracle, and Rutgers applications, such as HCM, ARS, and ROCs, among others.
Physical Demands and Work Environment - Environment Office environment with moderate office noise.
Special ConditionsPosting Details
Posting Number 26ST1913
Posting Open Date 10/07/2026
Special Instructions to ApplicantsRegional Campus Rutgers University-New Brunswick
Home Location Campus Busch (RU-New Brunswick)
City Piscataway
State NJ
Location DetailsPre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
