Job Type
Full-time
Description
SUMMARYUnder general supervision, the Coordinator of Operations is responsible for the day-to-day oversight and coordination of assigned program operations to ensure high-quality services, regulatory compliance, and efficient functioning of sites within ADAPT Community Network. This position provides support to the Senior Coordinator of Operations and Vice President of Program Services by assisting with personnel management, quality assurance, physical plant oversight, and program performance. The Coordinator of Operations ensures that programs are operated in accordance with agency policies, OPWDD regulations, and the organization's mission and values.
ESSENTIAL DUTIES AND RESPONSIBILITIESKey duties and responsibilities of the Coordinator of Operations include but are not limited to:
- Ensure that all measures for health, safety, and well-being are maintained at the highest level across assigned sites.
- Oversee the daily operations of assigned programs, providing support and guidance to program leadership and direct support staff to ensure the delivery of person-centered services.
- Conduct regular site visits to monitor compliance with OPWDD, agency, and health and safety standards.
- Support the recruitment, onboarding, training, and performance management of staff in collaboration with the Senior Coordinator of Operations and Human Resources.
- Assist in scheduling and staffing to ensure adequate coverage and quality care for the people supported.
- Maintain accurate records related to staff performance, training, and program compliance; document supervisory sessions and performance follow-up.
- Respond to routine program and operational issues, escalating complex matters to the Senior Coordinator of Operations as appropriate.
- Support the implementation of agency policies, procedures, and best practices across assigned programs to ensure consistent and compliant service delivery.
- Monitor facility maintenance, cleanliness, and safety standards; coordinate with Facilities or appropriate departments to address issues promptly.
- Assist with reviewing and monitoring budgets, staffing patterns, and operational efficiency within assigned programs.
- Participate in investigations, audits, and compliance reviews as directed.
- Collaborate with interdisciplinary teams to ensure the development and execution of individualized, person-centered plans.
- Serve as a liaison with families, advocates, and external providers to promote communication, engagement, and satisfaction.
- Participate in agency and program meetings, committees, and work groups as assigned.
- Support continuous improvement initiatives to enhance service quality, staff development, and program effectiveness.
- Maintain strict confidentiality regarding all sensitive information related to staff, individuals supported, and agency operations.
- Perform other related duties as requested.
QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- Minimum of three (3) years of supervisory or program coordination experience, preferably within the developmental disabilities field.
- Strong understanding of OPWDD regulations and person-centered service delivery.
- Excellent communication, organizational, and interpersonal skills with the ability to collaborate effectively across teams and levels of the organization.
- Demonstrated ability to analyze operational challenges and implement effective solutions.
- Proficiency in Microsoft Office Suite and electronic record systems.
- Ability to maintain confidentiality and professionalism in handling sensitive information.
- Valid New York State Driver's License is preferred.
- Ability to travel to multiple program locations and administrative offices, as needed.
- Passion for ADAPT's mission and demonstrates a commitment to the non-profit disability sector.
COMPENSATION: $85,000 - $90,000 Annually + Industry-Leading Benefits!
At ADAPT, we value diversity, equity, inclusion, accessibility, and belonging. We strive to ensure that our employees are comfortable bringing their whole, authentic self to work and that the people we support can also be their authentic selves. We value diverse backgrounds, opinions, ideas, and ways of thinking. We aim to build an inclusive and diverse workforce that is empowered and supported with leaders who create diverse and inclusive teams. We continuously seek opportunities for the organization to foster a more positive, respected, united, and collaborative culture.
