Coordinator Capital Projects II
Position Type:Full time
Weekly Scheduled Hours:40
State: California
City: San Jose
Zip Code:95128
Total Base Pay Range:$74,600.00 - $111,900.00
The Role:At AvalonBay Communities, we create more than apartment homes-we create communities where people thrive. As one of the nation's leading multifamily real estate companies, we're driven by a commitment to excellence, innovation, and delivering exceptional living experiences for our residents.
We're looking for a highly organized and proactive Capital Projects Coordinator II to support our Capital Projects team and help drive successful project execution across a portfolio of multifamily communities.
What You'll Do
As a Capital Projects Coordinator II, you'll provide administrative and project support for a variety of capital improvement initiatives. You'll work closely with project managers, contractors, vendors, and internal stakeholders to help ensure projects stay organized, compliant, and on schedule.
Key responsibilities include:
- Supporting multiple capital projects from planning through completion.
- Creating and processing subcontractor contracts, purchase orders, change orders, permits, invoices, and related documentation.
- Preparing meeting agendas, presentations, reports, investment packages, budget documentation, and project correspondence.
- Coordinating calendars, meetings, and project-related communications.
- Maintaining project documentation and records to ensure accuracy and compliance.
- Serving as a liaison among vendors, contractors, insurance providers, accounting teams, and internal business partners.
- Tracking project budgets, invoices, and other financial information.
- Assisting project managers with reporting, project administration, and ongoing operational support.
- Identifying opportunities to improve processes and enhance team efficiency.
What We're Looking For
- Strong organizational skills and exceptional attention to detail.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Excellent written and verbal communication skills.
- Strong customer service and relationship management skills.
- Ability to work independently while collaborating effectively across teams.
- Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
- Experience supporting projects, budgets, contracts, invoicing, or construction-related activities.
Preferred Qualifications
- Bachelor's degree in Business Administration, Construction Management, Project Management, or a related field, or equivalent experience.
- Experience supporting capital projects, renovations, construction, facilities, or property-related initiatives.
- Familiarity with contracts, change orders, permits, invoicing, and project documentation.
- Experience coordinating activities among multiple stakeholders and project teams.
How AvalonBay Supports You:We know that our teams are the beating heart of our success and we're committed to showing our appreciation.
We offer:- Comprehensive benefits - health, dental and vision, 401(k) with company match, paid vacation and holidays, tuition reimbursement, an employee stock purchase plan and more. Click on Benefits (https://jobs.avalonbay.com/benefits) for information.
- Growth based on achievement and promotion from within.
- Associate recognition (a company-wide recognition program that celebrates associate efforts and successes in contributing to the overall success of the organization - including destination awards, 'AvalonBay's Very Best' recognition program and others!).
- A 20% discount on our incredible apartment homes.
- A culture built on purpose and our core values - A Commitment to Integrity, A Spirit of Caring, and A Focus on Continuous Improvement.
Additional Info:Applications are being accepted on an ongoing basis.
