CONVEYANCING SUPERVISOR - DOWNTOWN, OAHU

Salary: See Position Description
Location : Island of Oahu
Job Type: Various
Job Number:
Department: Land & Natural Resources
Division: Bureau of Conveyances
Opening Date: 11/01/2024
Closing Date: Continuous

Recruitment Information
Recruitment Number DLNR-2024-0004
This posting is for the State of Hawaii, Department of Land and Natural Resources, Bureau of Conveyances.

The position is located in Downtown, Oahu.

Salary: $6,022.00 to $7,628.00 per month (SR-24, Step C to I)

Note: Hiring rate will be based on availability of funds, the applicant's qualifications, and other relevant factors.

This continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of the Department of Human Resources Development's website.

Direct all inquiries regarding this position to:
Wendy Matsuda, Administrative Assistant

Email:

Monday - Friday, 7:45 am - 4:30 pm (HST)

Duties Summary
Who we are:The Bureau of Conveyances (BOC) is responsible for maintaining an accurate, timely, and permanent record system for title to real property. The BOC examines, records, indexes, and digitizes nearly 300,000 Regular System and Land Court documents and maps annually; issues Land Court Certificates of Title; certifies copies of matters of record; and researches Uniform Commerical Code (UCC) requests. Hawaii is one of two states in the nation with a single statewide recording system.

With two systems of recording in Hawaii, the Conveyancing Supervisor (also known as "Land Court Branch Chief") manages the Land Court Recording Branch which is responsible for all Land Court recordings and the proper updating of all Land Court certificates. The Land Court Branch Chief oversees both the Receiving Section, which handles all intake and recordation of documents submitted from customers, and the Review Section, which handles all post-recording tasks and activities in accordance with Hawaii Revised Statute (HRS) 501 and 502 requirements as well as their corresponding Hawaii Administrative Rules (HAR) requirements.

We are excited to find a Land Court Branch Chief to lead our Branch and provide the necessary supervisory and customer service experiences critical to the Division's operations given the public-facing nature of the work and the number of staff reporting to them. The work done by this Branch, as well as by the BOC in general, contributes in a significant way to the State's economy due to the billions of dollars in real estate transactions that are recorded by the BOC and the responsibilities of maintaining accurate records of all these and related transactions and providing secure access to the public.

As the Conveyancing Supervisor for the Land Court Recording Branch, you'll:

• Plan, direct, and manage operations, and corroborate with the Registrar and Deputy Registrar of Conveyances on any escalation issues or changes to current processes and procedures such as with advancing technologies for the Branch.
• Work on tasks including title searching and reporting, title and escrow industry involvement, and legal documents involving property conveyances.
• Provide technical information and assistance to the public, attorneys, loan officers, escrow officers, and brokers on drafting and phrasing of legal documents and all matters relating to recording practices.

Minimum Qualification Requirements
To qualify, you must meet all of the following requirements:
LEGAL AUTHORIZATION TO WORK:

The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.
Education: Graduation from high school or equivalent. Excess experience as described below or work experience requiring the ability to read and comprehend and apply written directions or a high degree of verbal skill may be substituted for education on a year-for-year basis.
Experience: Applicants must possess experience of the kind, quality and amounts described below, or any equivalent combination of training and experience:
Specialized Experience: Six (6) years of progressively responsible work experience which required the knowledge of an application of conveyancing laws, rules and regulations. Such experience must have involved examining, analyzing, and/or preparing real property ownership records and documents in conformance with conveyancing statutes, rules, and regulations.
Supervisory Experience: One (1) year of supervisory work experience which included: 1) planning, organizing, scheduling, and directing the work of others; 2) assigning and reviewing their work; 3) advising them on difficult work problems; 4) training and developing subordinates; and 5) evaluating their work performance.
Non-Qualifying Experience: Work experience which involved searching for and summarizing land title and other legal documents to determine ownership that did not involve evaluation and analysis of such documents for proper conveyancing form, references, encumbrances, and acknowledgments will not be considered qualifying.
Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements will apply (click link below).
The information provided above represents a summary of the Minimum Qualification Requirements. To view the Requirements in their entirety, please CLICK HERE.

Other Information
PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM
The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click:

ELECTRONIC NOTIFICATION TO APPLICANTS
The Department of Land and Natural Resources (DLNR) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.

Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

TESTING INFORMATION
The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.

In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.

Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.
CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review.

Note: The State Recruiting Office will refer you to the Department of Land and Natural Resources regarding this position.
YOUR JOB BENEFITS WITH THE STATE OF HAWAI'I

The State of Hawaii offers its employees who are members of the civil service a range of benefits. Some benefits are offered as a result of collective bargaining agreements and changes may occur.
A summary of these benefits, which is based on full-time employment, is listed below.

Note: Benefits for NON-CIVIL SERVICE appointments will be provided by the hiring department at the time of interview.
With Civil Service modernization, effective July 1, 2002, employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. As a temporary member of the civil service, you will be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to members of the civil service, with the exception of return rights and placement rights associated with a reduction-in-force of a permanent member of the civil service.
Paid Holidays

You may be eligible for 13 paid holidays each year; 14 holidays during an election year.
Paid Vacation

You may earn vacation leave at a rate that other employers find tough to match - 21 days each full year from the FIRST year of employment. This compares to an average of 10 days offered by private companies. You may accumulate up to a total of 90 days (720 hours) of vacation.
Paid Sick Leave

You may earn sick leave at the same rate as vacation - 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate. Expectant mothers may also use sick leave for pre-natal or post-natal check-ups or any illness related to pregnancy. Plus, unused accumulated sick leave may eventually be used to increase your retirement benefits in certain situations.
Other Leaves

Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights.
Health Insurance

The State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options.
Group Life Insurance

The State provides a free life insurance policy for employees.
Retirement Plan

The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to http://ers.ehawaii.gov.
Premium Conversion Plan

Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.
Flexible Spending Accounts

Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.
Transportation Benefits

Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions.
Deferred Compensation

The State offers employees a voluntary pre-tax retirement savings plan designed to give employees a tax break today and an opportunity to build a retirement nest egg through voluntary payroll deductions. Several types of investment options are available.
Temporary Disability Insurance

Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.
Social Security

As an employer, the State also contributes to an employee's social security account.
Promotions & Transfers

For employees with membership in the civil service, the State offers promotion and transfer opportunities throughout the State Executive Branch.
Training & Continuing Education

The State supports developmental activities related to an employee's work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees.
Travel Expenses

The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state.
Incentive & Service Awards

The State has a program that recognizes employees for their years of service and provides cash awards for their superior accomplishments an