Job Description

Seeking a take charge person with an accounting degree and prior small company accounting experience (Quickbooks or a comparable accounting software). This person will serve as the right hand to the owner of the business and perform accounting, HR functions, financial reporting, AP, AR and coordinate with the outside CPA firm around tax returns.

This position will be an "all hands on deck" type role which would appeal to someone that would like face time with clients and the ability to wear many hats. Flexible hours are available for this role and include a generous compensation package and benefits.

Qualifications

• accounting degree and experience keeping the books for a small to medium size company
• Quickbooks or similar accounting software experience
• Self starter and person willing to wear multiple hats

Additional Information

CONTROLLER JOB DESCRIPTION

Human Resources
• Employee Personnel Files - Hiring/Termination/Changes
• Bi-Monthly Payroll Processing
• Track vacation/personal time
• Administer Company sponsored group insurance plans
• Administer Company sponsored 401k Plan

• Tax Filings
• Calculate and submit contributions and matching contributions
• Distribute required notices

• Ensure compliance with DOL requirements
• Administer and obtain worker's compensation insurance
• Unemployment insurance
• Administer State Continuation (COBRA) plan
• Calculate sales commissions for commissioned salespeople; keep up to date with when

each commission is eligible for payment
• Review employee expense reports

Accounting
• Sales and A/R

• Review each transaction entered into the POS system by the sales staff, and post a

• corresponding entry in QB.
• Assist Sales Staff as needed with writing up sales/making corrections/discounting
• Post a daily COS entry into QB.
• Assist sales staff and clients with A/R questions.
• Reconcile ledger to POS system on a monthly basis
• Send monthly statements to clients - each client statement must be reviewed and
• approved by the salesperson before mailing.
• Post customer payments to POS and QB as needed.
• Reconcile credit card payments posted to POS to credit cards payments deposited into
• the bank each day to ensure all transactions were properly posted.

• Cash

• Reconcile all bank accounts on a daily basis; send out "Daily Banking Report"
• Obtain petty cash as necessary
• Respond to check verification phone calls from the bank
• Take care of all bank overdrafts
• Review daily clears reports and work with Bill Noble to ensure all bank accounts will be

• covered with deposits by the end of the day
• Send out Daily Afternoon Cash Report
• Process wire transfers as needed
• Deposit customer payments

• Accounts Payable

• Review all vendor invoices for accuracy and post to ledger
• Reconcile all vendor statements to ledger
• Respond to vendor phone calls and emails.
• Make recommendations on vendor payments and ensure owner is aware of all upcoming

• Prepare daily checks as requested by owner/post and mail
• Prepare COD checks/Cash Offer Checks as needed
• Maintain post-dated check list. Verify all postdated checks are included on both owner's
• Maintain filing system for paid invoices

Month End Close

• Standard Month End Accounting close including
• Reconcile each balance sheet account
• Post all monthly journal entries
• Calculate and submit sales tax reports
• Confirm all partnership sales and activity has been properly accounted for
• Confirm all sold inventory has been properly accrued. Work with owner to determine which
• Calculate interest payable on each note/advance payable
• Keep track of all open gift certificates (amount/winner/expiration date)
• Prepare monthly financials statements
• Prepare and submit quarterly bank reports including financial statements and covenant

Tax Returns

• Maintain and submit all information to Whitley Penn for federal tax return preparation
• Personal returns for owner and wife
• 1999 owner's Children's Trust
• Owner's 401k Plan
• Coordinate with Whitley Penn on resolving all tax or tax audit issues
• Distribute Annual K-1's
• Submit Texas Franchise Tax payments
• Calculate partnership tax distributions

Sales and Use Tax

• Ensure sales staff are in compliance with sales tax rules
• Maintain accurate records all no-tax sales with supporting shipping documentation.
• Calculate and submit use taxes
• Calculate and submit monthly sales taxes
• Coordinate any sales and use tax audits

Annual Financials Statement Review and Physical Inventory

• Coordinate Annual physical inventory with Whitley Penn and schedule company staff to
• Conduct physical inventory a minimum of once per year
• Reconcile physical inventory to book records
• Prepare annual financial statements (GAAP)
• Coordinate Whitely Penn financial statement review, prepare all required supporting

• schedules and documents, and review their final report for accuracy.

Insurance

• Maintain all insurance policies and work the renewals
• Health/Dental/Life/Workers Comp/Business/etc.
• Coordinate insurance coverage with insurance agent for one-time events such as sale trips

Other

• Special projects as needed
• Maintain owner's personal balance sheet
• Assist owner with personal financial questions and projects
• Respond to all US census data requests
• Respond to annual payroll audit for Worker's Compensation Insurance
• Legal -Work with legal team in coordination with owner to respond to issues as they arise.
• Maintain Anti Money Laundering Program
• Review all contracts and related documents and agreements