Job DescriptionJefferson Solutions Group is seeking a detail-oriented Contracts Administrator to support the execution and administration of Jefferson's federal prime contracts, subcontracts, task orders, contract vehicles, consultant agreements, and related contractual instruments.
The Contracts Administrator will play an important role in maintaining accurate contract records, supporting contract setup and modifications, tracking key obligations and reporting requirements, and ensuring contract data is complete, current, and actionable.
Working closely with Business Development, Finance, Program Management, and operational teams, the Contracts Administrator will support contract vehicle administration, task-order tracking, recurring reporting, audit-ready documentation, and timely coordination of contract actions across Jefferson's portfolio.
This is a remote position. This position requires that applicants reside in the United States and have legal authorization to work in the U.S. Applicants must maintain U.S. residency for the duration of their employment.
The annual salary range for this position is $90,000.00-$130,000.00. The annual salary range is negotiable. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.
DUTIES & RESPONSIBILITIES:
Responsibilities include, but are not limited to:
Contract Administration & Execution
- Administer assigned prime contracts, subcontracts, task orders, contract vehicles, consultant agreements, and related contractual instruments.
- Review awards, modifications, funding actions, statements of work, reporting requirements, periods of performance, and other contract documentation to identify required actions.
- Prepare, route, and track contract actions, including modifications, task orders, subcontract agreements, consultant agreements, option exercises, and closeout documentation.
Contract Data Management & Reporting
- Maintain accurate contract files, repositories, trackers, and contract-management records to support audit readiness and operational visibility.
- Track key contract data, including funding, ceiling values, contract types, periods of performance, option periods, deliverables, reporting dates, points of contact, and closeout status.
- Develop and maintain recurring reports, dashboards, trackers, and internal summaries that provide visibility into contract status, upcoming actions, and portfolio trends.
Contract Vehicles & Growth Support
- Support administration of Jefferson's contract vehicles, including vehicle-level reporting, task-order tracking, modifications, option periods, and expansion-related data needs.
- Assist the Business Development Team with contract vehicle information, past performance data, subcontractor documentation, contract references, and other contractual inputs.
Internal Coordination & Compliance Support
- Coordinate with Finance, Program Management, Business Development, and Operations to support accurate contract setup, funding visibility, invoicing requirements, and contract execution.
- Monitor contractual requirements and support follow-up on deliverables, reporting deadlines, funding limitations, records retention, flow-downs, and other administrative obligations.
- Identify contract-administration issues, data gaps, reporting inconsistencies, and upcoming deadlines; escalate items requiring review or resolution.
Process Improvement & Tools
- Recommend improvements to contract-management processes, templates, trackers, documentation practices, and reporting tools.
- Support practical use of Microsoft 365, SharePoint, spreadsheets, contract-management systems, and reporting tools to improve consistency, efficiency, and visibility.
- Perform other responsibilities associated with contract administration and portfolio support as appropriate.
MINIMUM REQUIREMENTS:
- Bachelor's degree in Business Administration, Contract Management, Finance, Acquisition, Public Administration, or a related field.
- Minimum of 4 years of experience in federal contract administration, subcontract administration, acquisition support, or a related contracts function.
- Working knowledge of federal contracting requirements, including the Federal Acquisition Regulation (FAR); familiarity with DFARS or other agency supplements preferred.
- Experience supporting multiple federal contract types, including Firm-Fixed-Price, Time-and-Materials/Labor-Hour, and cost-reimbursement arrangements.
- Experience maintaining contract files, trackers, repositories, dashboards, or contract-management data used for reporting, compliance, and portfolio visibility.
- Strong organizational skills, attention to detail, data accuracy, follow-through, and ability to manage multiple priorities and recurring reporting deadlines.
- Strong written and oral communication skills and ability to work collaboratively with program, finance, business development, capture, and operations teams.
- Proficiency with Microsoft 365 tools, including Excel and SharePoint, and working knowledge of systems or software commonly used for contract administration and reporting.
PREFERRED REQUIREMENTS:
- Experience supporting federal IDIQs, BPAs, GSA schedules, GWACs, multiple-award vehicles, or similar contract vehicles.
- Experience supporting contract vehicle reporting, task-order tracking, on-ramp preparation, recompete support, or vehicle expansion activities.
- Experience with JAMIS Prime or other contract, finance, ERP, or project-management systems.
- CFCM, CPCM, FAC-C, NCMA coursework, or other contract-management training or certification.
Benefit Overview:
- Medical, dental, and vision insurance
- 401(k) with company match
- Generous paid vacation & sick leave, plus 11 paid holidays and floating holidays
- Company-paid life insurance, short- and long-term disability
- Employee Assistance Program (EAP)
- Gym discounts through medical plan
- Tuition reimbursement and annual professional development stipend
- Access to Jefferson Training Academy (in-house learning & development programs)
